Discussion and possible action on any and all matters regarding ratification of the contract with the Arizona Interagency Farmworkers Coalition, Inc. for scholarships for students who are residents of San Luis for secondary education.  (Kay Marion Macuil, City Attorney and Jenny Torres, Acting City Manager) 

This item is a continuation of the May 8, 2024, City Council Consent Agenda.  The item was not approved due to the contract being missing from the attachments. At the time of the writing of this Agenda Item, the payment is being processed so that scholarships for San Luis resident students may be awarded at Seniors Awards Night, taking place on May 16, 2024.

Service: Arizona Interagency Farmworkers Coalition, Inc. ("AIFC") is a non-profit organization whose primary focus is to coordinate efforts for migrant and seasonal agricultural workers in Arizona. Each year, AIFC awards scholarships to students from migrant families. In past years, the city's agreements with AIFC always required funds to go to San Luis residents seeking post-secondary education, and numerous San Luis students have benefited from a Scholarship to help with their secondary education.

Compliance: On May 18, 2023, at the San Luis High School Senior Award Night, AIFC used the city's funding from the 2022-2023 fiscal year to award deserving San Luis students scholarships. Staff verified compliance, but the names are not made public here to protect against undue publicity and because some recipients are still minors. However, three recipients were from San Luis High School in the scholarship amounts of $2,000, $2,000, and $500. AIFC used other funding (not from the city) to award a fourth San Luis High School student with a $500.00 scholarship. AIFC awarded a Portable Practical Educational Preparation (PPEP) High School student $1,000 and an Arizona Western College student $500 from San Luis. AIFC used all $6,000 of the contracted amount on the scholarships without using any of it to promote the scholarships.



Contract Amount: On July 19, 2023, this contract was on the City Council's consent agenda. However, the dollar amount was inadvertently left blank because, originally, it was not on the consent agenda. On January 24, 2024, the City Council approved a budget transfer to fund the contract for the AIFC request for $6,000.00. The city has entered into contracts with AIFC for the past three (3) years. For the fiscal year ending in 2021 and 2022, the amount contracted was $5,000 in both years. For the fiscal year ending in 2023, the amount requested was $6,000.00. 

Motion: The staff prepared a motion of approval of the $6,000 contract to make the record absolutely clear. The motion also ratifies the payment because the 2024 Seniors Awards Night was, Thursday, May 16, 2024, before this Council meeting on May 22, 2024.