Discussion and possible action on any and all matters regarding authorization to accept a service agreement and enter into a contract with Precision Protective Security Services Inc. for traffic control. (Nigel Reynoso, Chief of Police)

The San Luis Police Department would like a scalable solution to assist with traffic control during the several ongoing construction projects and heavy traffic months throughout the city. 

The San Luis Police Department (SLPD) is requesting to enter into an agreement with Precision Protective Security Services (PPSS) to assist with traffic control needs.  The SLPD will schedule the services as needed based on the areas and amount of traffic for that specific month.  The staff from PPSS will be assigned to high-traffic areas by the SLPD to help free up Transit Enforcement and Patrol Officers for their regular patrol and enforcement duties.  The heavy traffic due to the increase in population and ongoing projects during the upcoming months, as well as ongoing port of entry construction, continues to create an even greater need for this additional service. 

In researching other companies who would be able to provide this service, staff found that the only other quote that was provided would be more than double the cost of the vendor selected.  The intention is to request their service, as needed, beginning November 2^nd, 2024. The police department, on behalf of the entire City of San Luis, is asking the Mayor and City Council to approve the contract due to urgent needs and time constraints it has placed on our first responders, public works, and the entire community.  Going out to bid and knowing the cost of the only other option locally for this service is more than double would be futile.  City Code authorizes the City Council to waive formal purchasing procedures under City Code 3.05.010(F).