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AGENDA ITEM REVIEW FORM |
5.D.
Regular City Council Meeting
- Meeting Date:
- 03/12/2025
- Department Head:
- Nigel Reynoso
- Submitted By:
- Michelle Boucher, Police Administrator, Police Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding authorization to purchase six (6) new 2025 Ford Police Interceptor Explorers using the State of Arizona Department of Public Safety Local Border Support funds. (Emmanuel Botello, Lieutenant)
SUMMARY:
Purchase of Vehicles
The City of San Luis Police Department is seeking approval for the purchase of six (6) new 2025 Ford Explorer Police Interceptors. The new vehicles will be assigned to the San Luis Police Department Patrol and Support Services Divisions for patrol, investigations, and enforcement, in order to replace vehicles over 10 years/100,000 miles and scheduled to be decommissioned. The vehicles will be purchased from Peoria Ford, who have provided a bid of $316,987.08 including tax for the six (6) vehicles. They hold the State Contract #CTR059322. The vehicles will be equipped with emergency equipment during FY26.
The purchase falls under City Code 3.05.100 Cooperative Purchasing since the vendor holds the state contract.
The City of San Luis Police Department is seeking approval for the purchase of six (6) new 2025 Ford Explorer Police Interceptors. The new vehicles will be assigned to the San Luis Police Department Patrol and Support Services Divisions for patrol, investigations, and enforcement, in order to replace vehicles over 10 years/100,000 miles and scheduled to be decommissioned. The vehicles will be purchased from Peoria Ford, who have provided a bid of $316,987.08 including tax for the six (6) vehicles. They hold the State Contract #CTR059322. The vehicles will be equipped with emergency equipment during FY26.
The purchase falls under City Code 3.05.100 Cooperative Purchasing since the vendor holds the state contract.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE PURCHASE OF SIX (6) NEW 2025 FORD EXPLORER POLICE INTERCEPTORS, FOR A TOTAL AMOUNT NOT TO EXCEED $320,000 AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- State
- TOTAL:
- $316,987.08
- BUDGETED AMOUNT:
- $0
- AVAILABLE AMOUNT TO TRANSFER:
- See fiscal impact statement
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Capital Outlay-Equipment/250-181-90000/$0
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The total amount to purchase all six (6) new vehicles will be $316,987.08. Funds were not budgeted for Fiscal Year 2024-2025 as the grant was not approved until January 2025.
The San Luis Police Department will receive $665,000 in vehicle reimbursements.
Finance will transfer budget from the following accounts:
$284,000 from the revenue account 250-181-44000, project 2025021 (DEMA Grant) and the expense account 250-181-90000, project 2025021
$36,000 from the revenue account 250-181-44000.190 (OPSG 230432-01 Grant) and the expense account 250-181-90000.190
To the following Accounts-
$320,000.00 revenue account 250-181-44000, project 2025061 (Police Equipment LBS Support Grant) Grant
$320,000.00 expense account 250-181-90000, project 2025061 (Police Equipment LBS Support Grant) Capital Outlay
The San Luis Police Department will receive $665,000 in vehicle reimbursements.
Finance will transfer budget from the following accounts:
$284,000 from the revenue account 250-181-44000, project 2025021 (DEMA Grant) and the expense account 250-181-90000, project 2025021
$36,000 from the revenue account 250-181-44000.190 (OPSG 230432-01 Grant) and the expense account 250-181-90000.190
To the following Accounts-
$320,000.00 revenue account 250-181-44000, project 2025061 (Police Equipment LBS Support Grant) Grant
$320,000.00 expense account 250-181-90000, project 2025061 (Police Equipment LBS Support Grant) Capital Outlay