Discussion and possible action on any and all matters regarding authorization to accept a service agreement and enter into a contract with Precision Protective Services, LLC. for traffic control needs. (Nigel Reynoso, Chief of Police)

The San Luis Police Department ("SLPD") is requesting approval to renew and enter into an agreement with Precision Protective Services (PPS), LLC., to assist with traffic control needs. As you are aware, the city is undergoing several road construction projects, which will continue to affect high-traffic areas. The SLPD would like the flexibility to schedule traffic control services as needed based on the areas and amount of traffic throughout the fiscal year. The SLPD will assign the staff from PPS to areas with high-traffic problems to help free up Transit Enforcement and Patrol Officers for regular patrol and enforcement duties. PPS has collaborated with SLPD and other city departments and has a good understanding of the community's needs.

A total of $85,000.00 has been approved for the Fiscal Year 2025-2026 to fund such service. The term of the contract shall commence on the day of effectiveness, which is the date signed by all parties to the contract if approved, and shall continue through June 30, 2026, or until the allocated funds are depleted, whichever occurs first.

PPS provided a quote for service of $23.50 per hour per person, excluding vehicle costs. Quail provided a quote for service of $75.00 per person and vehicle, with no deviation from their contract. We were unable to obtain any additional quotes, as no other company can provide the service with the same level of flexibility required by the police department. The department has designated a vehicle for PPS to provide the necessary services, making PPS feasible and affordable.

The Police Department, on behalf of the entire City of San Luis, is requesting that the Mayor and City Council approve the contract due to the ongoing needs and time constraints that continue to be placed on first responders, Public Works, and the entire community. Going out to bid and knowing that the cost of the only other local option for this service is more than double would be futile. The City Code authorizes the council to waive formal purchasing procedures under Section CC 3.05.010(F).