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AGENDA ITEM REVIEW FORM
7.C.
Regular City Council Meeting
Meeting Date:
08/13/2025
Department Head:
Nigel Reynoso
Submitted By:
Michelle Boucher, Police Administrator, Police Department
Action Requested:
Motion
Order

ITEM:

Discussion and possible action on any and all matters regarding Order No. 2025-07.  An Order of the Mayor and City Council of the City of San Luis, Arizona, to authorize the City of San Luis Police Department to receive funding for the State Electronic Data Collection (SEDC) Grant by approving Contract #2025-SEDC-003 between the City of San Luis, Arizona through the San Luis Police Department and the Arizona Governor's Office of Highway Safety.  (Alan Guevara, Lieutenant)

SUMMARY:

The City of San Luis Police Department (SLPD) has been awarded a total of $74,069.42 to support materials and supplies: Mobile Data Computers (MDCs) and office docks, which will be specifically used for 100% statewide electronic data collection efforts throughout the City of San Luis. 

The SLPD plans to use the funding to upgrade and standardize the state's crash data collection systems to enable electronic data collection, intrastate data sharing, and full electronic data transfers to NHTSA to increase the accuracy, timeliness, and accessibility of the data, including data relating to fatalities involving vulnerable road users. 

The SLPD is requesting approval to enter into an agreement with the Governor's Office of Highway Safety to begin the procurement process and order the materials and supplies as provided in Order No. 2025-07.

RECOMMENDATION / SUGGESTED MOTION:

I MOVE TO APPROVE AND ADOPT ORDER NO. 2025-07.

Fiscal Impact

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
Yes
CITY/STATE/FEDERAL FUNDS:
State
TOTAL:
$74,069.42
BUDGETED AMOUNT:
$74,069.42
AVAILABLE AMOUNT TO TRANSFER:
N/A
ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
250-181-60035 Project 2026063 Minor Tools/Equipment Supplies

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

The SLPD received a total of $74,069.42 in materials & supplies from the Governor's Office of Highway Safety.

2025-SEDC-003

Attachments