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AGENDA ITEM REVIEW FORM |
- Meeting Date:
- 09/10/2025
- Department Head:
- Tomas Sanchez
- Submitted By:
- Oscar Barnett, Project Manager, Engineering
ITEM:
SUMMARY:
The Engineering Department is requesting approval of a Change Order with DPE Construction, Inc., the general contractor for the County 22nd Street and 4th Avenue Roadway Improvement Project.
This Change Order, in the amount of $198,074.00, will expand the scope of work to include additional roadway paving. Specifically, the work will replace approximately 5,770 square yards of asphalt along 4th Avenue, including approximately 427 square yards of over excavation and subgrade/subbase preparation. These improvements will provide a smoother and safer driving surface, as well as enhance accessibility within the project limits.
To fund this change order, staff is requesting a budget transfer of $290,00.00 from the GSA Port of Entry Project. Based on updated information from the Port of Entry project, the entire allocation will not be required, leaving approximately $290,000 available for transfer.
The Staff is seeking Mayor and Council approval of this Change Order and associated budget transfer. Staff also requests that the Mayor and Council waive formal procurement procedures, as allowed under City Code §3.05.010(F) and A.R.S. §34-201.
RECOMMENDATION / SUGGESTED MOTION:
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $290,000.00
- BUDGETED AMOUNT:
- N/A
- AVAILABLE AMOUNT TO TRANSFER:
- $290,000.00
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Project 2026048/GSA Project $290,000.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Budget Transfer Details:
1. DPE change order, $198,074.00
2. Milling Services/Garret Trucking, Pavement Removal and Transport, $30,000.00
3. Quail, Traffic Control, $12,000.00
4. BLT and other Vendors Miscelaneous Materials, $35,000.00
5. NEI, Materials Testing, $8,000.00
6. DRA, Construction Staking, $6,000.00
Total: $289,074.00
Transfer Request: $290,000.00