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AGENDA ITEM REVIEW FORM |
6.C.
Regular City Council Meeting
- Meeting Date:
- 11/12/2025
- Department Head:
- Kay Macuil
- Submitted By:
- Kay Macuil, City Attorney, Attorney's Office
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the contract with the Humane Society of Yuma for the Fiscal Years 2026 and 2027. (Jenny Torres, Acting City Manager)
SUMMARY:
Services:
(1) The Humane Society of Yuma ("Humane Society") provides kenneling, quarantine, and euthanasia services for stray animals or animals that have bitten people. Since the city does not have these services, the Animal Control crew of the Police Department relies on these services.
(2) The Humane Society also provides pets with low-cost vaccinations and low-cost or free injections of microchips with the pet owners' contact information.
(3)The Humane Society will also bring spay-neuter clinics to San Luis. The Humane Society will require proof of residency in San Luis, Arizona.
Humane Society Request: The Humane Society requested a contract of $115,352 for FY26 and $121,118 for FY27.
Staff is recommending the following: A two (2) year contract for a total of $181,875.00 payable over two fiscal years as described below. The Humane Society has requested increases from all the jurisdictions in Yuma County.
Last fiscal year, the cost was $57,500.
For this fiscal year, 2025-2026, the cost will be $83,500.00, which includes the pound services at $67,500.00 plus $10,000.00 for the spay and neuter clinic, plus $6,000 for two microchip events.
Next fiscal year, 2026-2027, the cost will be $98,375.00, which includes the pound services, which will increase by $14,875 to $82,375, plus $10,000 for the spay and neuter clinics, plus $6,000 for the microchip events.
Under the agreement, the city will pay a flat rate for these services, payable in quarterly increments. The City Council budgeted this fiscal year for $65,000 because the Humane Society's request came after the budget planning process. Therefore, the shortfall will come from the City Council's Contingencies.
(1) The Humane Society of Yuma ("Humane Society") provides kenneling, quarantine, and euthanasia services for stray animals or animals that have bitten people. Since the city does not have these services, the Animal Control crew of the Police Department relies on these services.
(2) The Humane Society also provides pets with low-cost vaccinations and low-cost or free injections of microchips with the pet owners' contact information.
(3)The Humane Society will also bring spay-neuter clinics to San Luis. The Humane Society will require proof of residency in San Luis, Arizona.
Humane Society Request: The Humane Society requested a contract of $115,352 for FY26 and $121,118 for FY27.
Staff is recommending the following: A two (2) year contract for a total of $181,875.00 payable over two fiscal years as described below. The Humane Society has requested increases from all the jurisdictions in Yuma County.
Last fiscal year, the cost was $57,500.
For this fiscal year, 2025-2026, the cost will be $83,500.00, which includes the pound services at $67,500.00 plus $10,000.00 for the spay and neuter clinic, plus $6,000 for two microchip events.
Next fiscal year, 2026-2027, the cost will be $98,375.00, which includes the pound services, which will increase by $14,875 to $82,375, plus $10,000 for the spay and neuter clinics, plus $6,000 for the microchip events.
Under the agreement, the city will pay a flat rate for these services, payable in quarterly increments. The City Council budgeted this fiscal year for $65,000 because the Humane Society's request came after the budget planning process. Therefore, the shortfall will come from the City Council's Contingencies.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE AND RATIFY THE CONTRACT WITH THE HUMANE SOCIETY OF YUMA IN THE AMOUNT OF $83,500.00 FOR THIS FISCAL YEAR AND $98,375.00 FOR THE NEXT FISCAL YEAR, AND AUTHORIZE THE BUDGET TRANSFER AS PRESENTED IN THE FISCAL IMPACT STATEMENT.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $181,875.00 For FY2026 & FY2027
- BUDGETED AMOUNT:
- $65,000.00 approved by Council on June 25, 2025
- AVAILABLE AMOUNT TO TRANSFER:
- $18,500.00
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- N/A
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The total cost of this contract is $181,875.00, with $83,500.00 allocated in FY2026 and $98,375.00 allocated in FY2027. Of the total, $65,000.00 was previously approved by City Council on June 25, 2025, for FY2026, leaving an unfunded balance of $18,500.00 in the current fiscal year.
City staff is requesting City Council approval to transfer $18,500.00 from the City Council Contingency Account (100-110-81000) to the City Council Contractual Services Account (100-110-80000) to cover FY2026 expenses associated with this item. The remaining FY2027 costs will be included in the proposed FY2027 budget and presented to City Council for consideration during the annual budget process.