Discussion and possible action on any and all matters regarding authorization to contract JSA Company for full landscape maintenance of several assessment districts for Fiscal Year 2026.  (Angelica Roldan, Director of Parks and Recreation)

In Fiscal Year 2025, the city council approved a cumulative purchase for the Parks and Recreation Department to contract with JSA Company to assist with the landscape maintenance of several assessment districts. JSA Company was awarded a contract with the City of Yuma in 2020, and the city piggybacked on the City of Yuma contract number 2020-0000098 in Fiscal Year 2024, as allowed under San Luis Purchasing Code Section 3.05.090. This was a 5-year contract from July 01, 2020, through June 30, 2025. The City of Yuma posted a Request for Qualifications (RFQ) Award in July 2025 to award new contracts for the Landscaping Maintenance Services. During the time the RFQ was open for bids, the City of Yuma granted its contractors a 3-month extension to continue providing maintenance services until all bids were received and reviewed. The City of Yuma held a council meeting on September 03, 2025, during which it approved executing a one-year contract with an option to renew for four (4) additional one-year periods, subject to the appropriation of funds and satisfactory performance by three (3) companies. One of the three awarded companies was JSA Company, with whom we would like to continue working this fiscal year.  

Last fiscal year, JSA Company did a great job in maintaining a total of fifteen (15) improvement districts on the east side of the city. This fiscal year, one more assessment district was added, bringing the total to16 that need landscape maintenance. This would be the third year that we would like to partner with JSA for the landscape maintenance of sixteen improvement districts. JSA Company will be assisting with various services, including weed control, tree trimming, plant maintenance, irrigation maintenance, mowing and edging, gravel maintenance, periodical raking, outfall maintenance, tree raising, outfall/spillway maintenance, and concrete blowing of designated areas. Working with JSA Company allows the city to provide a higher level of service to the residents who are paying for such services in their area.

The City of Yuma went out for a Request for Qualifications for the same services, which are shown in the Request for Qualifications attachment. Although the City of Yuma hired three providers, San Luis needs only one outside provider of these services. 

Staff is seeking council approval for the landscape maintenance service with JSA per the attached City of Yuma contract and expense estimate for each improvement district, following Cooperative Purchase procedures as allowed under the San Luis Purchasing Code Section 3.05.090, since Yuma already went through the process. 

Staff is also seeking council approval to ratify purchase order #2026-00001479 for payments to JSA for services rendered from July 2025 to present date, as per written agreement from City of Yuma, where they extended landscaping maintenance services for an additional three months (July 2025 — September 2025), while their Request for Qualifications was open to the public. 

I MOVE TO APPROVE THE CONTRACT WITH JSA COMPANY FOR LANDSCAPE MAINTENANCE SERVICES IN THE AMOUNT OF $367,663.00 UNDER COOPERATIVE PURCHASE AGREEMENT WITH THE CITY OF YUMA, AND TO RATIFY PURCHASE ORDER #2026-00001479 FOR PAYMENTS MADE FOR SERVICES RENDERED FROM JULY 2025 TO PRESENT DATE, AS PRESENTED.