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AGENDA ITEM REVIEW FORM |
7.E.
Regular City Council Meeting
- Meeting Date:
- 01/14/2026
- Department Head:
- Nigel Reynoso
- Submitted By:
- Michelle Boucher, Police Administrator, Police Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding authorization to purchase uniform items for the San Luis Police Department using fiscal year 2026 budgeted funds. (Emmanuel Botello, Lieutenant)
SUMMARY:
The San Luis Police Department is requesting to use fiscal year 2026 budgeted funds to purchase uniforms. The majority of our uniform purchases will be made with vendor Precision Uniforms. The total purchase amount will exceed the $45,000.00 purchasing limit with multiple purchases. Our uniform budget for FY26 is $103,000.00, which will not all be spent with this vendor. We have attached a quote showing the cost reduction provided by the vendor Precision Uniforms for uniform vests. We have also attached another quote from a different vendor for the vests, showing the cost of the same items. Precision Uniforms is an approved vendor for the sale of the Safe Life Defense (SLD) Vest, which we selected after evaluating three other brands. We have reached out to six vendors that carry SLD; two provided quotes (attached), one is no longer in business, and three did not respond after attempts via email and phone.
We are asking the city council to waive the formal bidding procedure as allowed under procurement code 3.05.010 (F) for this item (vests) and for previous uniform purchases that exceeded the threshold. We will not purchase any other uniform items from them for the remainder of the fiscal year.
We are also seeking ratification of all uniform-related items purchased from this vendor this fiscal year that exceeded the $45,000 purchasing limit.
We are asking the city council to waive the formal bidding procedure as allowed under procurement code 3.05.010 (F) for this item (vests) and for previous uniform purchases that exceeded the threshold. We will not purchase any other uniform items from them for the remainder of the fiscal year.
We are also seeking ratification of all uniform-related items purchased from this vendor this fiscal year that exceeded the $45,000 purchasing limit.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO WAIVE FORMAL BIDDING PROCEDURES, RATIFY UNIFORM ITEMS ALREADY PURCHASED, AND ALLOW THE PURCHASE OF POLICE UNIFORM VESTS FROM PRECISION UNIFORMS TO EXCEED THE $45,000.00 PURCHASE LIMIT.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $103,000.00
- BUDGETED AMOUNT:
- $103,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Uniforms/100-181-60025-Current balance $40,861.45
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The purchase amount will remain within the budgeted amount and not exceed the available balance in GL account 100-181-60025.