Discussion and possible action on any and all matters regarding the assignment of Commission members to review and recommend updates to the Economic Development Commission Bylaws. (Armando Esparza, Director of Economic Development)

The Economic Development Commission’s current bylaws were originally adopted in 2012 and have undergone limited modifications in 2022 and 2024. While the core structure remains intact, staff believe it is appropriate to conduct a comprehensive review to ensure the bylaws reflect current operational practices, governance standards, and the evolving role of the Commission within the City’s economic development framework.
A focused review would allow the Commission to evaluate whether updates are needed related to:

• Meeting frequency and scheduling structure
• Attendance expectations and quorum requirements
• Roles and responsibilities of officers
• Scope of advisory authority
• Alignment with City Council direction
• Clarification between advisory boards and commissions under Arizona municipal practice
• Activity expectations, reporting structure, and annual work planning

This review would not replace Council authority but would allow the Commission to provide thoughtful recommendations for consideration by the City Council, if necessary.
Staff recommend that the Commission appoint a small working group of two to three Commission members to collaborate with staff to:

• Review the existing bylaws in their entirety
• Compare governance models used by similar municipal commissions
• Identify areas that require clarification, modernization, or procedural updates
• Present proposed redlined revisions and recommendations to the full Commission for discussion and approval

Following Commission approval, any recommended amendments would be forwarded to the City Council for final consideration, consistent with municipal procedure.
 

I MOVE TO APPOINT __________,______________, and _____________ TO SERVE AS A BYLAWS REVIEW WORKING GROUP, IN COORDINATION WITH STAFF, TO REVIEW AND RECOMMEND UPDATES TO THE COMMISSION’S BYLAWS.