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AGENDA ITEM REVIEW FORM |
7.A.
Regular City Council Meeting
- Meeting Date:
- 07/08/2026
- Department Head:
- Nigel Reynoso
- Submitted By:
- Michelle Boucher, Police Administrator, Police Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding authorization to purchase a drone as a First Responder (DFR) and analytics using Arizona Department of Public Safety Local Border Support Grant Funds. (Emmanuel Botello, Lieutenant)
SUMMARY:
Purchase of Drones & Analytics
The City of San Luis Police Department is seeking approval to purchase a drone for use in the First Responder (DFR) and analytics program. The funds for the purchase will be made using Arizona Department of Public Safety Local Border Support Grant funds. The DFR Program will include two (2) drones and operating software, deploying from two separate locations. The DFR provides public safety agencies, both police and fire, with real-time aerial intelligence before responders arrive, enabling earlier assessment, better coordination, and safe outcomes by decreasing response times, increasing situational awareness, and helping save lives. The purchase will be made through Paladin, which has provided a sole-source letter and a bid of $85,000.00.
Funds for Purchase
The San Luis Police Department has received $83,756.00 in grant funds for this purchase. The remaining $1,244.00 will be taken from the general funds to complete the purchase.
San Luis City Code-Purchasing
The purchase comes under the San Luis City Code, Purchasing, Section 3.05.010 Exclusive Services.
The City of San Luis Police Department is seeking approval to purchase a drone for use in the First Responder (DFR) and analytics program. The funds for the purchase will be made using Arizona Department of Public Safety Local Border Support Grant funds. The DFR Program will include two (2) drones and operating software, deploying from two separate locations. The DFR provides public safety agencies, both police and fire, with real-time aerial intelligence before responders arrive, enabling earlier assessment, better coordination, and safe outcomes by decreasing response times, increasing situational awareness, and helping save lives. The purchase will be made through Paladin, which has provided a sole-source letter and a bid of $85,000.00.
Funds for Purchase
The San Luis Police Department has received $83,756.00 in grant funds for this purchase. The remaining $1,244.00 will be taken from the general funds to complete the purchase.
San Luis City Code-Purchasing
The purchase comes under the San Luis City Code, Purchasing, Section 3.05.010 Exclusive Services.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE PURCHASE OF A DRONE AS A FIRST RESPONDER AND ANALYTICS FOR A TOTAL AMOUNT NOT TO EXCEED THE BUDGETED AMOUNT OF $85,000.00
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- State
- TOTAL:
- $85,000.00
- BUDGETED AMOUNT:
- $85,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Capital Outlay-Equipment/100-999-90000
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The total amount to make the purchase will be $85,000.00. AZDPS Grant funds received $83,756.00. $1,244.00 will be taken from General Fund account 100-181-60035 Minor Tools/Equipment Supplies to complete the purchase.