Discussion and possible action on any and all matters regarding Resolution No. 2394.  A Resolution of the Mayor and Council of the City of San Luis, Arizona, approving the Intergovernmental Agreement (IGA) between the City of San Luis, Arizona, and Yuma County for roadway and traffic signal maintenance.  (Manuel Hernandez, Assistant Director of Public Works)

Public Works is requesting Mayor and Council approval of an Intergovernmental Agreement (IGA) between the City of San Luis and Yuma County for roadway and traffic signal maintenance services. This Agreement establishes a five (5) year term with automatic renewal unless terminated in accordance with its provisions. Under the IGA, Yuma County will provide preventive maintenance services for City roadways and traffic signals. This includes repairs and maintenance of our City traffic signal equipment and pavement maintenance and treatments such as chip seals, slurry seals, asphalt rejuvenators, and cold mix asphalt paving. The Agreement includes annual cost caps not to exceed $250,000.00 per fiscal year for roadway maintenance and $100,000.00 per fiscal year for traffic signal maintenance.

This Agreement is important to the City as it promotes intergovernmental cooperation and allows the City to leverage Yuma County’s specialized equipment, materials, and experienced personnel to perform maintenance activities in a cost-effective and efficient manner. By partnering with the County, the City avoids the need to purchase and maintain specialized equipment, reduces administrative overhead associated with separate procurements, and benefits from established service contracts. 

Public Works is seeking Mayor and Council approval to authorize execution of the Intergovernmental Agreement with Yuma County for roadway and traffic signal maintenance services and to direct the appropriate City officials to take all actions necessary to implement the Agreement.