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AGENDA ITEM REVIEW FORM |
7.B.
Regular City Council Meeting
- Meeting Date:
- 05/13/2026
- Department Head:
- Eulogio Vera
- Submitted By:
- Jorge Perez, Assistant Director of Public Works, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the City of San Luis Business Center Electrical Service and Exhaust Project. (Eulogio Vera, Director of Public Works)
SUMMARY:
The City of San Luis Public Works department, under its Facilities division, is seeking Mayor and Council approval to accept and award a construction contract to Merrill Development, Inc. for the San Luis Business Center Electrical Service and Exhaust Project.
The contractor shall furnish all labor, materials, equipment, tools and perform all services required for the City of San Luis Business Center Electrical Service, Lighting, and Exhaust Project. The job consists of connecting to electrical service, replacing interior lighting, and installing exhaust fans in the vacant half of the San Luis Business Center building, so that the City of San Luis can use it for storage, following the plans prepared by Sternco Engineers.
The project was publicly advertised and procured utilizing the new procurement portal, OpenGov. Merrill Development, Inc. was determined to be the lowest responsive and responsible bidder, submitting a bid in the amount of $104,464.50.
Staff evaluated all bids and recommends awarding the contract to Merrill Development, Inc . This purchase falls under the bidding provisions of our City of San Luis Procurement Code 3.05.030, 3.05.040, and 3.05.050.
The contractor shall furnish all labor, materials, equipment, tools and perform all services required for the City of San Luis Business Center Electrical Service, Lighting, and Exhaust Project. The job consists of connecting to electrical service, replacing interior lighting, and installing exhaust fans in the vacant half of the San Luis Business Center building, so that the City of San Luis can use it for storage, following the plans prepared by Sternco Engineers.
The project was publicly advertised and procured utilizing the new procurement portal, OpenGov. Merrill Development, Inc. was determined to be the lowest responsive and responsible bidder, submitting a bid in the amount of $104,464.50.
Staff evaluated all bids and recommends awarding the contract to Merrill Development, Inc . This purchase falls under the bidding provisions of our City of San Luis Procurement Code 3.05.030, 3.05.040, and 3.05.050.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO AWARD THE CONTRACT TO MERRILL DEVELOPMENT, INC., FOR THE SAN LUIS BUSINESS CENTER ELECTRICAL PROJECT IN THE AMOUNT OF $104,464.50, AND APPROVE THE BUDGET TRANSFER AS PRESENTED IN THE FISCAL IMPACT OF THIS ITEM.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $104,464.50
- BUDGETED AMOUNT:
- $0
- AVAILABLE AMOUNT TO TRANSFER:
- $104,464.50
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Business Center Fund Capital Outlay - Improv Build GL account 802-820-90005 Balance -444.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The City of San Luis Business Center Electrical Service and Exhaust Project is not currently budgeted for FY2026. To fund this project, staff is requesting that the city council authorize a budget transfer from the General Fund GL account 100-999-80000 (Contractual Services -Non-Departmental) to the Business Center Fund 802-820-90005 project 2026-077 Business Center Builiding Improvements (Capital Outlay - Improv Building).