Discussion and possible action on any and all matters regarding the approval of additional funding for ADOT project administrative fees and right of way and environmental clearances for the Los Alamos Street & 10th Avenue Curve Realignment Project (ADOT Project No. T044201D/03D).  (Manuel Hernandez, Assistant Director of Public Works)

The Los Alamos Curve Realignment Project was approved by the Mayor and Council on June 14, 2023, through an Intergovernmental Agreement (IGA) with ADOT, with an estimated total project cost of approximately $1.7 million, including federal funding and local match. Since initiation, the design phase has been extended due to additional right-of-way (ROW) requirements and environmental coordination, resulting in cost increases to advance the project to construction.

Timeline & Cost Summary (City Share)

• 2023 (IGA Approved): $97,776
• 2025 (Contract Modification): $63,494 (ROW & environmental)
• 2026 (Current Request): $18,548 (ADOT administrative fees)
• 2026 (Current Request): $18,908 (ADOT 3rd Party ROW & environmental clearances)

ADOT has indicated that existing funds are exhausted due to extended project duration, additional ROW efforts, and environmental requirements. To cover the $37,456 overage, staff proposes a budget transfer from the following projects:

• $28,000 from Project 2025029 – County 22nd St & 4th Ave Intersection Improvements (unspent funds)
• $9,456 from Project 2026043 – Highway Users (HP Latex 700 W Printer), deferred due to the relocation of the Highway Users Warehouse for Fire Station #3

Per the IGA, the City is responsible for all costs exceeding initial estimates.

Public Works is requesting Mayor and Council approval of $37,456.00 in additional funding for ADOT administrative fees, right-of-way, and environmental clearances for the Los Alamos Curve Realignment Project. Funding will be covered through a budget transfer from existing projects. Per the IGA, the City is responsible for costs exceeding initial estimates.