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AGENDA ITEM REVIEW FORM |
5.A.
Regular City Council Meeting
- Meeting Date:
- 12/28/2016
- Department Head:
- Sonia Cornelio
- Submitted By:
- Sonia Cornelio, City Clerk, City Clerk's Office
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding Second Reading of Ordinance No. 360. An ordinance of the Mayor and City Council of the City of San Luis, Arizona, amending the City Code of the City of San Luis, Chapter 37, adopting the City of San Luis Records Management and Retention Policy, repealing and conflicting provisions; and providing for severability. (Sonia Cornelio, City Clerk)
A. Approval of Second Reading of Ordinance No. 360 by title only
B. Approval and adoption of Ordinance No. 360
A. Approval of Second Reading of Ordinance No. 360 by title only
B. Approval and adoption of Ordinance No. 360
SUMMARY:
The City Clerk's Office is responsible for the records of the City. The City of San Luis has never adopted a policy for these purposes. Therefore, some of the objectives for implementing this policy is to lead, plan and manage the City's Records Management Program. The City Clerk's Office works closely and proactively with legal counsel within the City to ensure that records/information assets are managed to ensure government accountability and protect the interests of the public.
The policy will ensure records creation, maintenance, use, and disposition in accordance with this guidance and the Arizona Revised Statutes §41-151.01 to promote effective records management throughout the City.
RECOMMENDATION / SUGGESTED MOTION:
A. I MOVE TO APPROVE THE SECOND READING OF ORDINANCE NO. 360 BY TITLE ONLY.
B. I MOVE TO APPROVE AND ADOPT ORDINANCE NO. 360
B. I MOVE TO APPROVE AND ADOPT ORDINANCE NO. 360
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- NO
- CITY/STATE/FEDERAL FUNDS:
- N/A
- TOTAL:
- N/A
- BUDGETED:
- N/A
- AVAILABLE TO TRANSFER:
- N/A
- GL ACCT # & NAME/REMAINING BALANCE BEFORE PURCHASE:
- N/A
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
There is no fiscal impact associated with this item.