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AGENDA ITEM REVIEW FORM |
6.C.
Special City Council Meeting
- Meeting Date:
- 06/07/2017
- Department Head:
- Olivia Jenkins
- Submitted By:
- Olivia Jenkins, Human Resources Director, Human Resources Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding instructions to staff to contract with Cooperative Personnel Services (CPS) HR Consulting for additional services not included in the initial contract to conduct a salary study and waiver of formal purchasing procedures as permitted under San Luis City Code Section 36.01(H). (Olivia Jenkins, Human Resources Director)
SUMMARY:
Human Resources is requesting additional services for any appeals the City may receive in response to the Salary Study by CPS HR Consulting.
Need for waiver of formal purchasing procedures:
Human Resources is seeking waiver of the purchasing procedures for expenses to be incurred not to exceed the amount of
$10,750.00 as permitted under the San Luis City Code Section 36.01 (H) . For a sum of $10,750.00 the purchasing procedures of the City Code would be to request three (3) quotes. In this circumstance, the public treasury would be better served in not seeking three (3) quotes. The City hired the company CPS HR Consulting (CPS) for a Salary Study. Since CPS has been studying the job descriptions and comparable salaries, CPS would have the specific knowledge necessary to handle employee appeals from the determination in the Salary Survey.
Staff Recommendation:
Request and recommendation for the additional service is to provide classification consulting. This would allow the consultant to administer a formal appeal process to no more than 20% of employees, approximately 50 positions. Human Resources believes that it is in the best interest of employer and employees to invest in the appeal/hearing process, which would be conducted by the consultant for those positions/employees, who would meet the criteria for a revision of duties/assignments that may significantly affect the recommended class/position. The recommended class/position could potentially affect the compensation portion. Human Resources also believes that this opportunity should be provided to those employees and/or supervisors for a final review of the recommended classification conducted by the consultant. Consultant would consider the information presented and determine if the case would merit a review. Human Resources considers this request to be important in the current process.
Need for waiver of formal purchasing procedures:
Human Resources is seeking waiver of the purchasing procedures for expenses to be incurred not to exceed the amount of
$10,750.00 as permitted under the San Luis City Code Section 36.01 (H) . For a sum of $10,750.00 the purchasing procedures of the City Code would be to request three (3) quotes. In this circumstance, the public treasury would be better served in not seeking three (3) quotes. The City hired the company CPS HR Consulting (CPS) for a Salary Study. Since CPS has been studying the job descriptions and comparable salaries, CPS would have the specific knowledge necessary to handle employee appeals from the determination in the Salary Survey.
Staff Recommendation:
Request and recommendation for the additional service is to provide classification consulting. This would allow the consultant to administer a formal appeal process to no more than 20% of employees, approximately 50 positions. Human Resources believes that it is in the best interest of employer and employees to invest in the appeal/hearing process, which would be conducted by the consultant for those positions/employees, who would meet the criteria for a revision of duties/assignments that may significantly affect the recommended class/position. The recommended class/position could potentially affect the compensation portion. Human Resources also believes that this opportunity should be provided to those employees and/or supervisors for a final review of the recommended classification conducted by the consultant. Consultant would consider the information presented and determine if the case would merit a review. Human Resources considers this request to be important in the current process.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE CONTRACTING WITH CPS HR CONSULTING FOR THE ADDITIONAL SERVICES AS PRESENTED IN AN AMOUNT NOT TO EXCEED $10,750.00 AND WAIVING FORMAL PURCHASING PROCEDURES.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $10,750.00
- BUDGETED AMOUNT:
- $0.00
- AVAILABLE AMOUNT TO TRANSFER:
- $10,750.00
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- 100-125-80005 Special Services $32,364.39
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Budget transfer from GL Acct. 100-125-80005 Special Services to GL Acct. 100-125-80005 Contractual Services.