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AGENDA ITEM REVIEW FORM |
6.D.
Special City Council Meeting
- Meeting Date:
- 06/07/2017
- Department Head:
- Kay Macuil
- Submitted By:
- Kay Macuil, City Attorney, Attorney's Office
Action Requested:
Motion
Resolution
Resolution
ITEM:
Discussion and possible action on any and all matters regarding amending the Intergovernmental Agreement Council passed on April 12, 2017 and Resolution No. 1197. A Resolution of the Mayor and City Council of the City of San Luis, Arizona approving an Intergovernmental Agreement between the City of San Luis, Arizona and Gadsden Elementary School District No. 32 regarding improvements to address traffic and repealing Resolution No. 1188.(Kay Marion Macuil, City Attorney and Eulogio Vera, Public Works Director)
SUMMARY:
Background
Gadsden Elementary School District No. 32 (School District) has constructed additional classrooms for Ed Pastor Elementary School and a new District Administration building on the Ed Pastor Elementary campus. Since there are traffic impacts from the increase in classrooms and the moving of administrative personnel to the location, the School District committed to having a traffic study done and to following its recommendations. The traffic study requires a traffic light at the intersection of 6th Avenue and Juan Sanchez Boulevard. The traffic study also concluded that some stacking may occur on the east side of 6th Avenue for Ed Pastor Elementary School.
On April 12, 2017, City Council passed a proposed Intergovernmental Agreement which included a turn lane which would address this stacking issue. The School Board never took action on the item.
It is staff's understanding that the school was dealing with two issues.
1. an unaffordable first estimate for the work for the turn lane. However, it is our understanding that issue has been resolved with their contractor. The City reached out to offer to do the work at what the City estimated the work would cost if the School would pay, but that has turned out to be unnecessary.
2. The School also pointed out that the traffic study was confusing on the point of the turn lane/stacking lane as to whether or not it was necessary. Therefore in the new proposal, the language by-passes reference to the traffic study by saying that the parties agree to the turn lane/stacking lane. The engineer for the traffic study is in the process of drafting more in-depth analysis.
City staff has met with the School District in March or early April to work out a time line for completion of the infrastructure and to share in the cost of the traffic light. This intergovernmental agreement is the assurance that the traffic study recommendations will be put in place in a timely manner. The plans for the turn lane / stacking lane have already been submitted and the City's comments have already been addressed.
Staff recommends approval of this Intergovernmental Agreement.
Gadsden Elementary School District No. 32 (School District) has constructed additional classrooms for Ed Pastor Elementary School and a new District Administration building on the Ed Pastor Elementary campus. Since there are traffic impacts from the increase in classrooms and the moving of administrative personnel to the location, the School District committed to having a traffic study done and to following its recommendations. The traffic study requires a traffic light at the intersection of 6th Avenue and Juan Sanchez Boulevard. The traffic study also concluded that some stacking may occur on the east side of 6th Avenue for Ed Pastor Elementary School.
On April 12, 2017, City Council passed a proposed Intergovernmental Agreement which included a turn lane which would address this stacking issue. The School Board never took action on the item.
It is staff's understanding that the school was dealing with two issues.
1. an unaffordable first estimate for the work for the turn lane. However, it is our understanding that issue has been resolved with their contractor. The City reached out to offer to do the work at what the City estimated the work would cost if the School would pay, but that has turned out to be unnecessary.
2. The School also pointed out that the traffic study was confusing on the point of the turn lane/stacking lane as to whether or not it was necessary. Therefore in the new proposal, the language by-passes reference to the traffic study by saying that the parties agree to the turn lane/stacking lane. The engineer for the traffic study is in the process of drafting more in-depth analysis.
City staff has met with the School District in March or early April to work out a time line for completion of the infrastructure and to share in the cost of the traffic light. This intergovernmental agreement is the assurance that the traffic study recommendations will be put in place in a timely manner. The plans for the turn lane / stacking lane have already been submitted and the City's comments have already been addressed.
Staff recommends approval of this Intergovernmental Agreement.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE AND ADOPT RESOLUTION 1188.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- To be Determined
- TOTAL:
- To be Determined
- BUDGETED AMOUNT:
- To be Determined
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- N/A
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The City's obligation for the Traffic Light is planned for the 2018-2019 fiscal year under this Intergovernmental Agreement.