Discussion and possible action on any and all matters regarding the City of San Luis accepting and ratifying slurry seal application services from American Pavement Preservation for application of Type 2 and Type 3 slurry seal as part of the 2018 Pavement Preservation Project. (Eulogio Vera, Director of Public Works)

In continuance of the 2018 Pavement Preservation Program, staff recommends that the City accepts services offered by American Pavement Preservation, for a total amount of $220,000.00.  The City would piggyback on a contract that the City of Yuma has with American Pavement Preservation, Slurry Seal Service, BID#2016-20000024.  The contract will comply with the ceiling for road construction without going out for a separate bid under A.R.S. §34-201(D)(1).  The ceiling for this fiscal year under the State law is more than $222,000.00 (specifically $227,925.00).

This request also complies with the San Luis Purchasing Code Section 36.09, Cooperative Purchasing. The justification for Cooperative Purchasing under San Luis Purchasing Code is that another entity (in this case the City of Yuma) went out to bid, so duplicating the expense of the bidding process is not cost effective where the result will likely be the same cost Yuma already got under its bid.

Some services have already been paid so staff is asking for ratification for past payment and approval to go forward with more pavement preservation while American Pavement Preservation is in our area.  Staff is still working on the selection of streets that will receive slurry seal but attached is a map which shows streets that have received either slurry or chip seal in the last three (3) years.