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AGENDA ITEM REVIEW FORM |
5.D.
Regular City Council Meeting
- Meeting Date:
- 09/27/2017
- Department Head:
- Lizandro Galaviz
- Submitted By:
- Yolanda Duenas, Facilities Supervisor, Parks & Recreation Department, Facility Maintenance
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding authorization to purchase a new Chevrolet Colorado for the Parks and Recreation Department Facilities Division. (Yolanda Dueñas, Facilities Supervisor)
SUMMARY:
Staff seeks approval for the purchase of a new Chevrolet Colorado for the Parks and Recreation Facilities Division. The truck would be replacing a 1996 S10 truck that is not worth investing any money to repair. Staff contacted Midway Chevrolet, Nissan, Isuzu Truck from Phoenix, Arizona, they are under state contract for subject purchase. The vendor provided a quote of $26,319.30. We also contacted Fisher Chevrolet Buick GMC in Yuma, Arizona and the local vendor provided a quote of $25,043.17 which is $1,276.13 less than the state contract. Under San Luis City Code-Purchasing Section 36.01(D) for purchasing in this amount requires three (3) quotes or under San Luis City Code-Purchasing Section 36.09 no quotes if by state contract. Since staff found a price lower than the state contract, it is appropriate under San Luis City Code-Purchasing Section 36.01(H), for City Council to waive formal purchasing procedures. Staff requests a waiver of the formal purchasing requirements and recommends the approval to purchase the vehicle. The vehicle was approved in the budget for Fiscal Year 2017-2018.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE PURCHASE OF A NEW TRUCK FOR PARKS AND RECREATION FACILITIES DIVISION IN THE AMOUNT OF $25,043.17 AND I MOVE TO WAIVE FORMAL PURCHASING PROCEDURES SINCE THE ONE QUOTE WAS LOWER THAN THE STATE CONTRACT.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City Funds
- TOTAL:
- $25,043.17
- BUDGETED AMOUNT:
- $26,200.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Capital Outlay Equipment Acct. #100-999-90000 / Remaining Balance: $249,725.88
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
This item was budgeted for Fiscal Year 2017-2018.