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AGENDA ITEM REVIEW FORM |
5.A.
Regular City Council Meeting
- Meeting Date:
- 03/14/2018
- Department Head:
- Derek Duenas
- Submitted By:
- Jonathan Dumadag, Senior IT Technician, Administration, Information Technology
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the purchase of hardware, and software licensing to upgrade current email system. (Jonathan Dumadag, Senior IT Technician)
SUMMARY:
Current email hardware and software for the city has served its recommended lifespan of more than 5 years of use. We will be upgrading from Exchange 2010 to Exchange 2016. Items that will be purchased are two physical servers and all appropriate licensing for 250 users. The purchase will not exceed $40,500.00. The purchase will be made under the cooperative agreement from National Joint Powers Alliance (NJPA) #100614 which is allowed under the City Code-Purchasing §36.09-Cooperative Purchasing.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE PURCHASE OF EMAIL SOFTWARE UPGRADE, LICENSES, AND HARDWARE IN AN AMOUNT NOT TO EXCEED $40,500.00 UTILIZING PROCUREMENT CODE 36.09-COOPERATIVE PURCHASING.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $40,500.00
- BUDGETED AMOUNT:
- Yes
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Capital Outlay-OFF-COMP-OTHER 100-999-90020/$110,112.60
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
This item was budgeted for fiscal year 2017-2018.