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AGENDA ITEM REVIEW FORM |
4.F.
Regular City Council Meeting
- Meeting Date:
- 03/14/2018
- Department Head:
- Eulogio Vera
- Submitted By:
- Manuel Rojas, Assistant Director of Public Works, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the purchase of a Vapex Environmental Technologies, Odor Control Unit for Merrill Lift Station. (Manuel Rojas, Assistant Director of Public Works)
SUMMARY:
A Fiscal Year 2018 purchase, staff has continued to research various options to mitigate odor control at the sewer lift stations and collection system. Staff has used biological enzyme treatment, ozone technology and currently scheduled an air system pilot test to control odor in the Wastewater System. Merrill Lift Station was recently upgraded using a corrosive resistant material, as specified by Vapex Environmental Technologies System. Staff has recorded successful installations of subject odor control unit at Juan Sanchez Lift Station and Lift Station 300. The installation of a new Vapex System would minimize the odor issue, enhancing our customer service delivery to residents in the area. Vapex has a unique patented technology. Staff was able to find the best price for the product by purchasing directly from the manufacturer. The bidding process would be futile because it would not result in a lower price. Staff recommends the purchase of a Vapex Environmental Technologies, Nano System for Merrill Lift Station and to waive formal purchasing procedures under these circumstances which are allowed under San Luis City Code-Purchasing Section 36.01(H).
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE PURCHASE OF THE VAPEX ENVIRONMENTAL TECHNOLOGIES ODOR CONTROL UNIT AS PRESENTED FOR AN AMOUNT NOT TO EXCEED $70,725.00 AND TO WAIVE FORMAL PURCHASING PROCEDURES FOR THE REASONS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- yes
- CITY/STATE/FEDERAL FUNDS:
- Enterprise Funds
- TOTAL:
- $70,724.01
- BUDGETED AMOUNT:
- $125,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- $0.00
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- 310-311-90000 Capital Outlay-Equipment $102,888.80
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The Odor Control Project is an approved Fiscal Year 2018 purchase. This will be the first purchase of 3 for the subject project.
310-311-90000 Capital Outlay - Equipment $102,888.80
310-311-90000 Capital Outlay - Equipment $102,888.80