Discussion and possible directions to staff on any and all matters regarding the approval of a Pureflow Filtration Division proposals. (Manuel Rojas, Assistant Director of Public Works)

As previously presented and approved in October of 2017, the past year, staff has been working on repairs on the Layne Christensen company, Manganese Treatment Unit pressure vessels on all the Well Sites.  The approved proposals for Layne Christensen Company were not executed because Layne Christensen Company made a tabulation error.  The new quote would place the project above the Arizona statutory threshold for bidding procedures.  After review, staff contacted Pureflow Filtration Division, a current filtration vendor with the technical expertise to assist with the project. 

The project scope remains the same, purchase and installation of new pressure vessel equipment for Well Site #3, Well Site #4, Well Site #6 and filtration media for Well Site #4 and Well Site #6.  The project total cost with optional 100% solids epoxy system totals $247,995.00.  Pureflow offers a 10% discount if the project is done in combination, at the same time, with a final cost of $223,695.00.  Staff recommends approving the Pureflow Filtration Division proposals, with progress payment terms as presented.  Although Pureflow is under the amount for bidding under state law, it is over the amount for San Luis City Code bidding procedures. Given these circumstances, staff recommends that Council waive formal purchasing procedures under these circumstances which are allowed under San Luis City Code-Purchasing Section 36.01(H).