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AGENDA ITEM REVIEW FORM |
6.B.
Regular City Council Meeting
- Meeting Date:
- 05/09/2018
- Department Head:
- Eulogio Vera
- Submitted By:
- Eulogio Vera, Director of Public Works, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the approval of Change Order No. 1 to the DPE contract for the construction of the Union Street and 6th Avenue Paving Project. (Eulogio Vera, Director of Public Works)
SUMMARY:
In late March, Council approved a construction contract with DPE for the paving of Union Street in the amount of $284,907.85. When the project went out to bid, it also included the paving of 6th Avenue as well as all the drainage improvements necessary for proper drainage. During the bidding process the 6th Avenue improvements where deleted due to an unforeseen permitting requirement with Arizona State Land Department. Since then, Arizona State Land Department has confirmed that permitting process can be completed directly with the Gadsden Elementary School District to obtain a drainage easement. We are now requesting approval to add in 6th Avenue work as originally planned through the change order process. DPE has submitted Change Order No. 1 with an amount of $133,695.01, which includes a 5% contingency.
At this time, there is no time extension to the contract and project is still scheduled to be completed within the original 100 calendar days.
At this time, there is no time extension to the contract and project is still scheduled to be completed within the original 100 calendar days.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE CHANGE ORDER AS PRESENTED IN AN AMOUNT NOT TO EXCEED $133,695.01.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- HURF
- TOTAL:
- $133,695.01
- BUDGETED AMOUNT:
- $375,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- 200-210-90010 Improvement Roads 778,632.04
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
HURF Roadway Improvements 200-210-90010 $1,400,000.00