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AGENDA ITEM REVIEW FORM |
5.B.
Regular City Council Meeting
- Meeting Date:
- 06/27/2018
- Department Head:
- Olivia Jenkins
- Submitted By:
- Olivia Jenkins, Human Resources Manager, Human Resources Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the contract with Cooperative Personnel Services (CPS) HR Consulting for an amendment to the scope of work and services not included in the initial contract for the compensation-salary study and waiver of formal purchasing procedures as permitted under San Luis City Code Section 36.01(H). (Olivia Jenkins, Human Resources Manager)
SUMMARY:
Summary: Human Resources requested a change in scope of work in the methodology used for compensation study as part of Salary Study by CPS HR Consulting. After review and discussions with Finance Department, it was determined that the factor comparison method would be more appropriate, these factors are in relation to the minimum qualifications of the position. These factors will provide a just basis for minimum qualifications for entry-level employees and a fair foundation for base pay. The factor comparison method uses the following criteria:
Human Resources is seeking a waiver of the purchasing procedures for expenses to be incurred not to exceed the amount of $10,00.00 as permitted under the San Luis City Code Section 36.01 (H). For a sum of $10,000.00 the purchasing procedures of the City Code would be to request three (3) quotes. In this circumstance, the public treasury would be better served in not seeking three (3) quotes. The city would have to pay any other company for its time to study the San Luis classification system and salaries. This is time the city has already paid for through CPS. The city hired the company CPS HR Consulting (CPS) for a Salary Study. CPS in coordination with Human Resources and Finance has been studying the job descriptions minimum qualifications. The city currently holds the main contract with CPS HR for the city's salary survey.
Staff Recommendation:
Human Resources is seeking ratification for expense being incurred for the change in scope of work and additional consulting service. Human Resources considers this request to be imperative in the current process.
- Knowledge
- Skills
- Authority & Accountability
- Working Conditions
Human Resources is seeking a waiver of the purchasing procedures for expenses to be incurred not to exceed the amount of $10,00.00 as permitted under the San Luis City Code Section 36.01 (H). For a sum of $10,000.00 the purchasing procedures of the City Code would be to request three (3) quotes. In this circumstance, the public treasury would be better served in not seeking three (3) quotes. The city would have to pay any other company for its time to study the San Luis classification system and salaries. This is time the city has already paid for through CPS. The city hired the company CPS HR Consulting (CPS) for a Salary Study. CPS in coordination with Human Resources and Finance has been studying the job descriptions minimum qualifications. The city currently holds the main contract with CPS HR for the city's salary survey.
Staff Recommendation:
Human Resources is seeking ratification for expense being incurred for the change in scope of work and additional consulting service. Human Resources considers this request to be imperative in the current process.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE AND RATIFY THE AMENDMENT TO THE CPS CONTRACT AS PRESENTED IN THE AMOUNT OF $10,000.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $10,000.00
- BUDGETED AMOUNT:
- 0.00
- AVAILABLE AMOUNT TO TRANSFER:
- $10,000.00
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Contractual Services 100-110-8000 $73,168.36
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Budget transfers from: Special Services 100-125-80005 $4,000; Travel and Per Diem $3,000; Tuition Reimbursements $3,000