Discussion and possible action on any and all matters regarding the authorization to process payment to Yuma County Water Users' Association for the construction of three (3) outlet headwalls within the Main Drain Rights-of-Way. (Eulogio Vera, Director of Public Works)

Staff is requesting approval to process payment to Yuma County Water Users' Association for construction of three (3) stormwater outlet headwalls within the Main Drain Rights-of-Way.  As part of the International Plaza I Improvements Project, two (2) storm drain outlet headwalls need to be upgraded to accept larger diameter discharge pipes.  A third outlet headwall also needs to be installed on the International Plaza II side of the Main Drain extending the one built as part of the Lakin Drive Repaving Project.  In the past projects, the City's contractors would have done this work, but Yuma County Water Users' Association now requires that they do the work themselves.  Their scope would consist of building three (3) headwall for 24" diameter pipe with two (2) concrete piling each.  One of the headwalls will also get 8' of 24" RGRCP pipe installed with it and one concrete tie-in collar.  The estimated total cost for the construction of these headwalls is $22,654.03.  Payment of at least $11,327.02 or approximately 50% of the estimated total job cost is required to be paid in advance to purchase materials.

Staff recommends paying $12,000.00 at this time so that material can be ordered and the remaining of the cost upon completion of the project. Since the Yuma County Water Users require that the work be done themselves, no written quotes are required under the City Code-Purchasing Section 36.02 since the Yuma County Water Users are an exclusive service.