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AGENDA ITEM REVIEW FORM |
6.A.
Regular City Council Meeting
- Meeting Date:
- 08/14/2019
- Department Head:
- Eulogio Vera
- Submitted By:
- Liliana Evangelista, Administrative Coordinator, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the authorization to process remainder of payment to Yuma County Water Users' Association for the construction of three (3) outlet headwalls within the Main Drain Right-of-Ways. (Eulogio Vera, Director of Public Works)
SUMMARY:
Staff is requesting approval to process payment to Yuma County Water Users' Association for construction of three (3) stormwater outlet headwalls within the Main Drain Right-of-Ways. As part of the International Plaza I Improvements Project, two (2) storm drain outlet headwalls need to be upgraded to accept larger diameter discharge pipes. A third outlet headwall also needs to be installed on the International Plaza II side of the Main Drain extending the one built as part of the Lakin Drive Repaving Project. In the past projects, the city's contractors would have done this work, but Yuma County Water Users' Association now requires that they do the work themselves. Their scope would consist of building three (3) headwall for 24" diameter pipe with two (2) concrete piling each. One of the headwalls will also get 8' of 24" RGRCP pipe installed with it and one concrete tie-in collar. The total cost for the construction of these headwalls came to be $21,295.14. Initial payment was for $12,000.00 to purchase materials.
Staff recommends paying the remainder amount of $9,295.14 to cover the completion of the project. Since the Yuma County Water Users' Association require that the work be done themselves, no written quotes are required under the City Code-Purchasing Section 36.02 since the Yuma County Water Users' Association are an exclusive service.
Staff recommends paying the remainder amount of $9,295.14 to cover the completion of the project. Since the Yuma County Water Users' Association require that the work be done themselves, no written quotes are required under the City Code-Purchasing Section 36.02 since the Yuma County Water Users' Association are an exclusive service.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE CONTRACTING WITH THE YUMA COUNTY WATER USERS' ASSOCIATION TO CONSTRUCT THREE STORMWATER OUTLET HEADWALLS FOR AN ESTIMATED $22,654.03 AND UP TO $12,000.00 FOR MATERIALS.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- HURF
- TOTAL:
- $9,295.14
- BUDGETED AMOUNT:
- 0
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- 200-210-90010 $1,023,600.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Project of Upgrading three outlete headwalls for better drainage.
Account 200-210-90010 HURF Capital Outlay Improvement Roads / Balance $1,023,600.00
Account 200-210-90010 HURF Capital Outlay Improvement Roads / Balance $1,023,600.00