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AGENDA ITEM REVIEW FORM |
5.C.
Regular City Council Meeting
- Meeting Date:
- 02/13/2019
- Department Head:
- Sonia Cornelio
- Submitted By:
- Melissa Lopez, Deputy City Clerk, City Clerk's Office
Action Requested:
Motion
ITEM:
Discussion and possible action on any all matters regarding payment to Yuma County Recorder's Office, Voter Services Division. (Sonia Cornelio, City Clerk)
SUMMARY:
The City Clerk Office contracts with the Yuma County Election Services and Yuma County Recorder's Office to run the city's elections. The city held its primary election on August 28, 2018. Staff received the invoices from the Yuma County Election Services in the amount of $19,679.12 and from Yuma County Recorder's Office in the amount of $26,732.41 for a total of $46,411.53. The department budgeted $25,000.00 for the 2018 Elections and does not have enough funds to cover for payment to the Yuma County Recorder's Office invoice. Therefore, staff is requesting authorization to transfer $21,411.53 from Contingency GL Acct. # 100-110-81000 to City Clerk's Contractual Services GL Account # 100-116-80000. The remaining balance on Contingency account is $300,000.00.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE PAYMENT OF $46,411.53 TO THE COUNTY FOR ELECTIONS SERVICES AND TO TRANSFER $21,411.53 FROM COUNCIL'S CONTINGENCY ACCOUNT TO THE CLERK'S ACCOUNT TO COVER THE COST.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- 46,500.00
- BUDGETED AMOUNT:
- 25,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- $222,160
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Contingency GL Acct. #100-110-81000; remaining balance $222,160
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The City Clerk's Office budgeted $25,000.00 for the 2018 Candidate Primary and General Election, however the total invoice for Yuma County Elections Department and Recorder's Office is $46,411.53.