Discussion and possible action on any and all matters regarding establishing regular meetings four (4) times per year. (Kay Marion Macuil, City Attorney)

Under Section 3.06(G) of the Declaration of Trust, one of the duties of the Trustees is to review the Trust Fund quarterly to ensure "sufficient funds exist to pay outstanding and future benefits, to pay for losses or claims or any combination of insurance and direct payment, and to pay for risk management consultation."

Under Section 3.12 of the Declaration of Trust,  regular meetings four (4) times per year should be established.

To comport with both sections, it is recommended that the Trustees establish quarterly days for the Board of Trustees'  four (4) regular meetings.  One meeting should be either at the end of March or the first part of April to have recommendations for annual funding the Trust for City Council's first budget meeting in April also called the Budget Retreat.

To meet in chambers for proper Open Meeting recording of the meetings, it is suggested that the day of the week be a day City Hall is open, a Monday, Tuesday or Thursday.  For easy reference here is a chart of the months in each quarter.

First Quarter:       January, February and March;
Second Quarter:  April, May and June;
Third Quarter:     July August and September;
Fourth Quarter:  October, November and December.


 

I MOVE TO ESTABLISH REGULAR MEETINGS ON THE

_____________________	______________________,	of_______________________________
(1st, 2nd, 3rd, 4th)	(Mon, Tue, Wed, Thur)	(4 months of the year)