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AGENDA ITEM REVIEW FORM |
4.C.
Regular City Council Meeting
- Meeting Date:
- 03/13/2019
- Department Head:
- Lizandro Galaviz
- Submitted By:
- Crystal Fragozo, Administrative Assistant, Parks & Recreation Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the proposal of an agreement contract between Radikal Magazine and the City of San Luis for a baseball exhibition game between the Tomateros de Culiacan, Sinaloa and Cañeros de Los Mochis, Sinaloa or Mayos de Navojoa, Sonora on Saturday September 27, 2019 at the Joe Orduño Park. (Lizandro Galaviz, Director of Parks & Recreation)
SUMMARY:
Baseball exhibition games have been a huge success in our city for the last couple of years. Game after game, the community has attended to watch great games between outstanding professional baseball leagues. Due to the great success these exhibitions have created, we have been hosting two (2) games per year and this year staff wants to create a baseball exhibition like no other.
Staff is seeking direction in regards to bringing two (2) great baseball teams that staff believes will attract a huge community not only from our city but from all Yuma County. Currently, staff is working with Radikal Magazine to create a Fall Baseball Exhibition event in which Los Tomateros de Culiacan, Sinaloa would play against either Los Cañeros de Los Mochis, Sinaloa or Los Mayos De Navojoa, Sonora. The three (3) teams belong to the Mexican Pacific Leauge and they have all had great baseball seasons with a huge fan base.
If City Council recommends moving forward with this agreement, staff considers Radikal Magazine to be the sole source provider since they are the only agency who can sign and bring Los Tomateros de Culiacan, Sinaloa, Los Cañeros de Los Mochis, Sinaloa or Los Mayos de Navojoa, Sonora to our city to participate in such event. Per Purchasing Code §36.02 - Exclusive Services, where Radikal Magazine is the sole source provider in booking these professional baseball teams, therefore, other quotes or bidding is not required.
If the consideration of Radikal Magazine to be a sole source provider is agreed upon, staff would move forward and request to use a prepaid account to pay the deposit of $4,000.00. Per Agreement Section Three: Duties of the City, 3.5 Fee: the CITY shall pay $8,000.00 to RADIKAL MAGAZINE. The first payment of $4,000.00 will be made upon signing of this Agreement and will save the September 27, 2019 date the second payment of $4,000.00 will be made on September 27, 2019, before the start of the event.
Staff is seeking direction in regards to bringing two (2) great baseball teams that staff believes will attract a huge community not only from our city but from all Yuma County. Currently, staff is working with Radikal Magazine to create a Fall Baseball Exhibition event in which Los Tomateros de Culiacan, Sinaloa would play against either Los Cañeros de Los Mochis, Sinaloa or Los Mayos De Navojoa, Sonora. The three (3) teams belong to the Mexican Pacific Leauge and they have all had great baseball seasons with a huge fan base.
If City Council recommends moving forward with this agreement, staff considers Radikal Magazine to be the sole source provider since they are the only agency who can sign and bring Los Tomateros de Culiacan, Sinaloa, Los Cañeros de Los Mochis, Sinaloa or Los Mayos de Navojoa, Sonora to our city to participate in such event. Per Purchasing Code §36.02 - Exclusive Services, where Radikal Magazine is the sole source provider in booking these professional baseball teams, therefore, other quotes or bidding is not required.
If the consideration of Radikal Magazine to be a sole source provider is agreed upon, staff would move forward and request to use a prepaid account to pay the deposit of $4,000.00. Per Agreement Section Three: Duties of the City, 3.5 Fee: the CITY shall pay $8,000.00 to RADIKAL MAGAZINE. The first payment of $4,000.00 will be made upon signing of this Agreement and will save the September 27, 2019 date the second payment of $4,000.00 will be made on September 27, 2019, before the start of the event.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE CONTRACT WITH RADIKAL MAGAZINE IN THE AMOUNT OF $8,000.00 AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $8,000.00
- BUDGETED AMOUNT:
- Budgeted for Fiscal Year 2019
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Special Services - 100-145-80005
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Fiscal impact as described above.