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AGENDA ITEM REVIEW FORM

6.A.

Regular City Council Meeting

Meeting Date:: 05/22/2019
Department Head:: Kay Macuil
Submitted By:: Kay Macuil, City Attorney, Attorney's Office

Action Requested:

Motion
Resolution

ITEM:

Discussion and possible action on any and all matters regarding Resolution No. 2074. A resolution of the Mayor and City Council of the City of San Luis, Arizona directing the City Manager to establish and implement a plan for the fiscal year 2019-2020 for reduction in force and in civic contributions to ensure that city expenses do not exceed city revenues; superseding any conflicting provisions of the city; and providing for severability; and declaring an emergency. (Tadeo A. De La Hoya, City Manager)

SUMMARY:

City Council held its annual budget workshops on April 26 and 27, 2019 and on May 15, 2019. The proposed 2019-2020 budget showed a deficit. The attached resolution directs the City Manager to implement a plan for a reduction in force and expenditures in community contributions to balance the fiscal year 2019-2020 budget.

In anticipation of a significant shortfall in anticipated revenues, and to ensure that City expenses do not exceed revenues, this resolution authorizes the City Manager to establish and implement a plan in line with the city's Personnel Policy on reduction in force (attached). The resolution amends the 2017 Classification Plan and the 2018 Salary Plan to implement the following changes as the manager deems necessary:

layoff or grant furlough (leave without pay) up to ten (10) full-time positions,
transfer and merge up to five (5) positions,
reduce, suspend, or eliminate overtime in all city departments (except overtime paid by federal or state grants) and
suspend salary adjustment increases.

The plan will also allow the City Manager to reduce expenditures on civic community contributions.

The city has adopted similar resolutions in past years at least four (4) times. The prior resolutions are attached.

The measures that were taken to implement the salary plan for the 2018-2019 fiscal year shall continue into the 2019-2020 fiscal year. City Council adopted those measures on July 9, 2018, in Resolution No. 2015-A (attached).

Under the Resolution, City Council reserves its right to make more decisions regarding the plan, including ending the plan.

RECOMMENDATION / SUGGESTED MOTION:

I MOVE TO APPROVE AND ADOPT RESOLUTION NO. 2074 AND DECLARE AN EMERGENCY.

Fiscal Impact

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:: N/A
CITY/STATE/FEDERAL FUNDS:: N/A
TOTAL:: N/A
BUDGETED AMOUNT:: N/A
AVAILABLE AMOUNT TO TRANSFER:: N/A
ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:: N/A

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

There is no fixed amount associated with this item. This item authorizes a plan to allow the City Manager to reduce expenses of the city within certain limitations in order to balance the 2019-2020 fiscal year budget.

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