Discussion and possible action on any and all matters regarding the approval and ratification of the Taylor Engineering project for the Cesar Chavez Boulevard formerly known as Juan Sanchez Boulevard Extension to Levee 6" Waterline. (Eulogio Vera, Director of Public Works)

The city requested quotes for the installation of approximately 575 linear feet of 6" water main per initial estimate based on the approximate location of existing water lines.  The original quote came in well under the $35,000.00, hence as allowed by our purchasing code, it was procured with quotes. Once the existing line was exposed, and all new installation was completed, we ended up with the following differences in quantities (also reflected on the attached final pay estimate):

• 3 additional square yards of asphalt removal and new pavement
• 1 less tapping sleeve
• 45 additional lineal feet of 6” water line
• 1 additional 6” gate valve
• 1 additional 6” 11 ¼ degree bend
• 2 additional 6” 45-degree bends
• 1 additional 6” 22 ½ degree bend
• 4 additional Mechanical Joint Restraints

Change Order Items - items not included in the original bid items but necessary for the completion of the project

• 1 pressure test (New to Bid Schedule as it was not originally included in the scope of work)
• 1 Hand Digging Work (New to Bid Schedule as it was necessary to find some of our own underground lines that we didn’t know the exact location and mechanical digging methods could not be used)

Taylor Engineering completed the project to meet the city’s needs, which included some additional quantities and some unforeseen work.  Including the additional quantities and the change order work, the project total cost added up to $35,752.60, exceeding the amount allowed by Section (D) and (E) of the city procurement code through the quote process. Staff is requesting that the City Council waive formal procurement code per City Code-Purchasing Section 36.01(H) of the City of San Luis Code and ratify payments made to Taylor Engineering.