Discussion and possible action on any and all matters regarding the purchase of a new ambulance.  (Angel Ramirez, Fire Chief)

Throughout the years, the San Luis Fire Department (SLFD) has been an innovative fire department. As the City of San Luis grows, so does the need for public safety. Today we are ready to up-staff our third ambulance. This is something that was unheard of five (5) years ago. Currently, we have three (3) ambulances on our fleet with no backup units available. As you may know, vehicles tend to break down. We have been putting seventy thousand (70,000) miles on every unit every year.

If purchased, this unit will become one of the first-out units along with our next two units that are inline as of now. The current SLM3 will become our spare unit just in case anything happens. We want to stay proactive and always provide the best customer service to our residents.

The SLFD was diligent in trying to get the best ambulance at the right price.  Through the HGAC agreement, we were able to do just that.   What is HGAC? It is a nationwide, government procurement service striving to make the governmental procurement process more efficient. Units of local government, including non-profits providing governmental services, are eligible to become participating members of the HGACBuy Cooperative. All contracts available to participating members of HGACBuy have been awarded by virtue of a public competitive procurement process compliant with state statutes. The City of San Luis is part of this Cooperative Agreement. What other benefits does HGAC include:

• HGACBuy offers an expedited procurement process which can eliminate your need for preparing detailed specifications and satisfying all other requirements for competitive bids and proposals
• HGACBuy offers more than eight hundred (800) contractors, including many local dealers and authorized resellers.
• HGACBuy gives you access to volume purchasing pricing and discounts.
• HGACBuy has more than forty (40) years of experience in cooperative purchasing and serves more than six thousand (6,000) local government across the United States.

The City of San Luis Fire Department was approved for the amount of $158,832.00, but state taxes in the amount of $8,894.59 were not included in the quote. The total purchase price will be $167,726.59.

The San Luis Fire Department wants to utilize the purchasing powers available through the Houston-Galveston Area Council contract #AM10-18 under the authority of the City of San Luis, Arizona, Code of Ordinances, Chapter 36, Section §36.09, Cooperative Purchasing and is seeking council approval.  Since the amount budgeted is less than the total amount of $167,726.59, we are also seeking council approval for the additional amount needed to cover for state taxes. A budget transfer form was filled out, and money will come from uniforms (340-341-60025) to cover the expense.