 |
AGENDA ITEM REVIEW FORM |
6.A.
Regular City Council Meeting
- Meeting Date:
- 10/23/2019
- Department Head:
- Jenny Torres
- Submitted By:
- Mary French-Jones, Grants Writer, Administration, Economic Development
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the Architectural Services Agreement with Thompson Design Architects, P.C. to provide necessary professional services to complete the Senior Center Expansion Project, Community Development Block Grant (CDBG) #105-20. (Mary French-Jones, Grants Writer)
SUMMARY:
The City of San Luis received a Fiscal Year 2019-2020 Regional Account Community Development Block Grant (CDBG) funds to complete the Senior Center Expansion Project CDBG #105-20 in the amount of $459,764.00. In order to facilitate this project, it is necessary to procure architectural services to assist with the design, construction bid documents and other consulting work that may be required during the project construction and completion.
The City of San Luis solicited architectural services for the federally funded Senior Center Expansion Project CDBG #105-20 on September 6, 2019. Staff received eight (8) requests. Staff conducted an optional pre-proposal meeting on September 17, 2019, at the San Luis Senior Center for all interested entities. Staff conducted the proposal opening on September 30, 2019, and received four (4) proposals from qualified architectural firms. The project's review committee ranked, then selected the most suitable firm to enter into negotiations. Staff recommends entering into a contract agreement with Thompson Design Architects, PC to complete the architectural design and other consultation work for the completion of the Senior Center Expansion Project CDBG #105-20.
The City of San Luis solicited architectural services for the federally funded Senior Center Expansion Project CDBG #105-20 on September 6, 2019. Staff received eight (8) requests. Staff conducted an optional pre-proposal meeting on September 17, 2019, at the San Luis Senior Center for all interested entities. Staff conducted the proposal opening on September 30, 2019, and received four (4) proposals from qualified architectural firms. The project's review committee ranked, then selected the most suitable firm to enter into negotiations. Staff recommends entering into a contract agreement with Thompson Design Architects, PC to complete the architectural design and other consultation work for the completion of the Senior Center Expansion Project CDBG #105-20.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE AGREEMENT WITH THE ARCHITECT FOR THE SENIOR CENTER EXPANSION AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City/Federal Funds
- TOTAL:
- $34,800.00
- BUDGETED AMOUNT:
- $28,400.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- C.O. Senior Center Expansion 255-210-90015.221 $459,764.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Funds for grant budgeted in account no. 255-210-90010.221 - Capital Outlay - CIP Senior Center Expansion. Project is funded by CDBG Contract #105-20 from the Arizona Department of Housing and City funds.
Attachments
- Senior Center Conceptual Design
- RFQ Proposal Evaluation & Recommendation
- Thompson Design Architects-Fee Proposal
- Architectural Services_Thompson Design Architects, PC