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AGENDA ITEM REVIEW FORM |
6.C.
Regular City Council Meeting
- Meeting Date:
- 11/13/2019
- Department Head:
- Eulogio Vera
- Submitted By:
- Liliana Evangelista, Administrative Coordinator, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the Architectural Services Agreement with Thompson Design Architects, P.C. to provide necessary professional services to complete the Fleet Maintenance Facility Expansion Project. (Eulogio Vera, Director of Public Works)
SUMMARY:
In fiscal year 2019-2020, the fleet's budget included $450,000 for phase 1 of the new City Fleet Maintenance Facility construction. Staff has been working with Thompson Design Architects in developing the conceptual design and developing a construction schedule. Scope of this contract includes a complete design, construction bid documents and other consulting work that may be required during the project construction and completion. The plan is to start construction this fiscal year using up what is budgeted and continue with the second phase in fiscal year 2021.
Staff chose Thompson Design Architects for the design as they were involved in the construction of multiple fleet maintenance facilities in the Yuma area, including the new City of Yuma Maintenance Facility. Staff recommends entering into a contract agreement with Thompson Design Architects, PC to complete the architectural design and other consultation work for the completion of the new Fleet Maintenance Facility. Contract is in the amount of $83,300.00 and staff recommends the approval of an additional 15% contingency ($12,495.00) for geotechnical services, site topographic survey, and unforeseen professional services, totaling $95,795.00.
Staff chose Thompson Design Architects for the design as they were involved in the construction of multiple fleet maintenance facilities in the Yuma area, including the new City of Yuma Maintenance Facility. Staff recommends entering into a contract agreement with Thompson Design Architects, PC to complete the architectural design and other consultation work for the completion of the new Fleet Maintenance Facility. Contract is in the amount of $83,300.00 and staff recommends the approval of an additional 15% contingency ($12,495.00) for geotechnical services, site topographic survey, and unforeseen professional services, totaling $95,795.00.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE AGREEMENT WITH THE ARCHITECT FOR THE FLEET MAINTENANCE FACILITY EXPANSION IN THE AMOUNT OF $95,795 AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $95,795
- BUDGETED AMOUNT:
- $450,000
- AVAILABLE AMOUNT TO TRANSFER:
- n/a
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- XXX-XXX-90015/Remaining $450,000.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Architecture Contract is for the amount of $83,300.00 and recommend adding 15% contingency ($12,495) totaling $95,795.00. Contingency would cover geotechnical services and site survey as well as other unforeseen professional services.
The budget is allocated as follows:
100-999-90015 - Capital Outlay - $292,500.00 - 65.00 %
300-302-90015 - Capital Outlay - 56,250.00 - 12.50 %
310-311-90015 - Capital Outlay - 56,250.00 - 12.50 %
320-320-90015 - Capital Outlay - 45,000.00 - 10.00 %
Total Budget $450,000.00 100 %
The budget is allocated as follows:
100-999-90015 - Capital Outlay - $292,500.00 - 65.00 %
300-302-90015 - Capital Outlay - 56,250.00 - 12.50 %
310-311-90015 - Capital Outlay - 56,250.00 - 12.50 %
320-320-90015 - Capital Outlay - 45,000.00 - 10.00 %
Total Budget $450,000.00 100 %