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AGENDA ITEM REVIEW FORM |
5.C.
Special City Council Meeting
- Meeting Date:
- 11/24/2015
- Department Head:
- Jenny Torres
- Submitted By:
- Dania Castillo, Economic Development Assistant, Community Development Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding approval and ratification of Beach Street change orders for the Community Development Block Grant (CDBG) Cemex Construction Contract. (Jenny Torres, Community Development Director)
SUMMARY:
Cemex Construction was awarded Beach Street Improvements Contract in the amount of $239,674 through competitive bidding. Due to unforeseen conditions, we executed four change orders totaling the amount of $53,085, which is about 22% of the original contract. Community Development Block Grant (CDBG) #132-15 covered the change orders up to No. 4 with only $15,455 to be covered by HURF. Change Order No. 4 triggered concern for the $35,000 procurement code limitation and council ratification is requested.
The change orders entailed unforeseen sagging sewer lines that needed to be fixed and other needs for the sewer lines that were unforeseen. In order for the project to stay within the CDBG schedule of completion and to avoid delays in the project causing interruptions in service to the existing residents, the change order was approved by management. Attached to this Agenda Item Review Form are a memo with the details of each change order and the actual four change orders.
The change orders entailed unforeseen sagging sewer lines that needed to be fixed and other needs for the sewer lines that were unforeseen. In order for the project to stay within the CDBG schedule of completion and to avoid delays in the project causing interruptions in service to the existing residents, the change order was approved by management. Attached to this Agenda Item Review Form are a memo with the details of each change order and the actual four change orders.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE AND RATIFY THE BEACH STREET IMPROVEMENTS CHANGE ORDERS AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- $20,000
- TOTAL:
- $20,000
- BUDGETED:
- 0
- AVAILABLE TO TRANSFER:
- $92,746
- ACCOUNT #/REMAINING BALANCE:
- 200-210-70025
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
A total of $20,000 will be transferred to cover the $15,455 overage and any other potential change orders. New request for additional budget will come from HURF Transfer Out Account No. 200-210-81100 into Grants Account No. 255-210-90010.215, subsequent to an internal transfer from the maintenance account to the Transfer Out account.