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AGENDA ITEM REVIEW FORM

5.D.

Regular City Council Meeting

Meeting Date:: 03/11/2020
Department Head:: Richard Jessup
Submitted By:: Michelle Boucher, Administrative Coordinator, Police Department

Action Requested:

Motion

ITEM:

Discussion and possible action on any and all matters regarding authorization to purchase full riot gear and active shooter equipment for the San Luis Police Department using Fiscal Year 2019-2020 Capital Projects budgeted funds. (Richard Jessup, Chief of Police)

SUMMARY:

The San Luis Police Department is seeking approval for the purchase of full riot gear/active shooter equipment. The riot gear is designed to protect Police Officers from blunt force trauma, hard blows, and penetration from sharp objects. It will also include items to protect Police Officers from fire and other hazardous situations. All gear has passed rigorous standards of the most elite law enforcement agencies, for quality, operational flexibility, protection area, energy absorbency, and fire resistance.

Full gear will include, ballistic plates and carriers, swat helmets, red dot sights and holsters, headsets and radios, riot suits, full combat helmets and face shields, handguns, and rifles.

A quote and a sole source letter were obtained for rifles. The Patrol Rifle Three XL will be a total of $29,766.10

Three (3) quotes were obtained for riot bodysuits and shields. The lowest quote in the amount of $10,026.24 from Federal Eastern International will be used.

Three (3) quotes were obtained for headsets and radios. The lowest quote in the amount of $9,753.55 from Federal Eastern International will be used.

Three (3) quotes were obtained for sights and holsters. The lowest quote in the amount of $6,323.08 from Diamondback Police Supply Co., will be used.

A quote was obtained from Diamondback Police Supply Co., who holds the state contract, for handguns. The cost will be $5,247.71

Three (3) quotes were obtained for ULW Ballistic Helmets. The lowest quote in the amount of $9,177.75 from Federal Eastern International will be used.

Three (3) quotes were obtained for riot face shields and helmets. The lowest quote in the amount of $3,637.25 from Federal Eastern International will be used.

Three (3) quotes were obtained for ballistic plates and carriers. The lowest quote in the amount of $14,663.35 from Botach will be used.

The total amount needed for all purchases is $88,595.03. Capital Improvement Project (CIP) funds awarded was $89,000.00.

RECOMMENDATION / SUGGESTED MOTION:

I MOVE TO APPROVE THE PURCHASE OF FULL RIOT GEAR AND ACTIVE SHOOTER EQUIPMENT IN THE AMOUNT OF EIGHTY-EIGHT THOUSAND FIVE HUNDRED AND NINETY-FIVE DOLLARS AND THREE CENTS ($88,595.03) USING POLICE DEPARTMENT CAPITAL PROJECTS BUDGET FOR THE FISCAL YEAR 2019-2020 AS PRESENTED AT THE MARCH 4, 2020, COUNCIL WORK SESSION.

Fiscal Impact

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:: Yes
CITY/STATE/FEDERAL FUNDS:: City
TOTAL:: $88,595.03
BUDGETED AMOUNT:: $89,000.00
AVAILABLE AMOUNT TO TRANSFER:: N/A
ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:: 100-999-90000 Capital Outlay Equipment $89,000.00

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

Fiscal Year 2020 CIP funds approved for purchase was $89,000.00.

Total cost for all items will be $88,595.03.

Funds remaining after purchase will be $404.97.

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