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AGENDA ITEM REVIEW FORM |
6.B.
Regular City Council Meeting
- Meeting Date:
- 04/22/2020
- Department Head:
- James Einwaechter
- Submitted By:
- James Einwaechter, Assistant Director of Public Works, Public Works Department
Action Requested:
Resolution
ITEM:
Discussion and possible action on any and all matters regarding Resolution No. 2124. A resolution of the Mayor and City Council of the City of San, Luis, Arizona authorizing and directing the entering into an Amendment No. 2 to the existing 2015 Intergovernmental Agreement (as amended by the 2017 Amendment No. 1) between the City of San Luis and Yuma County for Road Maintenance. (James R. Einwaechter, Assistant Director of Public Works)
SUMMARY:
On October 5, 2015, the City of San Luis and Yuma County agreed to a final proposed Intergovernmental Agreement (IGA) for Road Maintenance. The IGA was adopted by the San Luis City Council on November 24, 2015, via Resolution No. 1123. The IGA provides for Yuma County to provide road maintenance support (e.g., equipment and materials to perform corrective and preventive maintenance to City roads with chip seals, scrub seals, cold mix, and asphalt rejuvenators) to the City of San Luis. Support is on an as-requested basis, for a period of five years (renewable for an additional 5 years, not to exceed $100,000 per year. Amendment No. 1 to the IGA, executed on November 15, 2017, increased the maximum to not to exceed $250,00 per year. The City of San Luis has an emerging (and increasing) requirement to timely and professionally install, maintain, and repair traffic lights, noting that many existing traffic lights are now in need of frequent repair, and the number of traffic-controlled intersections (particularly along Cesar Chavez Blvd.) will continue to increase as the pace of development throughout the City increases. Yuma County is supportive of further amending the 2015 IGA for them to expressly provide traffic signal support to the City (not to exceed $50,000 per year) and have concurred in the final draft Amendment No. 2 to the IGA that we are now presenting to the San Luis City Council for adoption via Resolution.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE AND ADOPT RESOLUTION NO. 2124.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- $50,000
- TOTAL:
- $50,000
- BUDGETED AMOUNT:
- $50,000
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- 200-210-80000 Contractual Services $19,324, 200-219-70025 Maintenance Other $75,400
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The City of San Luis continues to fund and execute traffic signal maintenance via annual Public Works budgets. Approval of this IGA will merely allow us (at our discretion) to expressly direct up to $50,000 per year in such requirements to Yuma County for efficient, effective execution of the work. Budgeted Funds needed to cover these expenditures are in our operating budget in the Contractual Services and Maintenance accounts.