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AGENDA ITEM REVIEW FORM |
6.B.
Regular City Council Meeting
- Meeting Date:
- 05/27/2020
- Department Head:
- Richard Jessup
- Submitted By:
- Michelle Boucher, Administrative Coordinator, Police Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding authorization to ratify the purchase to equip for K-9 use the previously approved, fully marked and equipped new 2020 Ford F-150 Super Crew Cab XL 4x4 pick-up truck. (Richard Jessup, Chief of Police)
SUMMARY:
The San Luis Police Department received approval from City Council on November 13, 2019, to purchase one (1) fully marked and equipped new 2020 Ford F-150 using Fiscal Year 2019-2020 Capital Projects budgeted funds. The amount approved for the equipment portion of the vehicle was $16,496.67. The San Luis Police Department received a donation for two (2) new canines after the vehicle was ordered. Due to the new canines, the vehicle had to be updated to a new canine use vehicle. The additional cost associated with the change was $2,026.38. The additional equipment needed was provided and installed by the approved vendor Arizona Emergency Products. The original amount granted for the purchase of the fully equipped vehicle was $58,000.00. With this additional amount the total purchase will be $54,051.18, still under the originally budgeted amount.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE RATIFICATION OF THE PURCHASE AMOUNT OF ONE (1) FULLY MARKED AND EQUIPPED NEW 2020 FORD F-150 SUPERCREW CAB XL 4X4 PICK-UP TRUCK, NOT TO EXCEED THE ORIGINAL BUDGET OF $58,000.00.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $2,026.38
- BUDGETED AMOUNT:
- $58,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- 100-999-90000 CAPITAL PROJECT BUDGET FISCAL YEAR 2019-2020 $58,000.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Original request for purchase was $52,024.80. Increase of $2,026.38 is being requested to cover the cost of the additional equipment needed. Total cast if approved will be $54,051.18, under the original budgeted amount of $58,000.00.