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AGENDA ITEM REVIEW FORM |
6.B.
Regular City Council Meeting
- Meeting Date:
- 07/22/2020
- Department Head:
- Derek Duenas
- Submitted By:
- Derek Duenas, IT Manager, Administration, Information Technology
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding authorization to renew the Tyler Technologies maintenance agreement for New World ERP for fiscal year 2020-2021. (Derek Duenas, IT Manager)
SUMMARY:
The IT department is requesting approval from City Council to renew the maintenance support agreement with Tyler Technologies for the amount of $104,825.98. Our most recent maintenance contract ended on June 30, 2020, and it is imperative that we renew the contract in order to continue receiving support and critical system updates. Tyler Technologies is the sole proprietor of New World ERP for which we are requesting that the procurement code for obtaining three (3) bids be waived. New World ERP is utilized for essential departmental tasks and operations such as payroll, procurement, permits, utility payments, and business licenses. It is in the best interest of the city that we continue receiving support for New World ERP by renewing the annual contract submitted by Tyler Technologies.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE RENEWING THE MAINTENANCE AND SUPPORT AGREEMENT WITH TYLER TECHNOLOGIES IN THE AMOUNT OF $104,825.98 AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $104,825.98
- BUDGETED AMOUNT:
- $128,300
- AVAILABLE AMOUNT TO TRANSFER:
- $128,300
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- please see attached spreadsheet
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The budgeted amount is distributed between all departments under the software support account. Please see attached spreadsheet of gl accounts to be used.