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AGENDA ITEM REVIEW FORM |
6.C.
Regular City Council Meeting
- Meeting Date:
- 03/24/2021
- Department Head:
- Jorge Perez
- Submitted By:
- Jorge Perez, Billing & Collections Manager, Finance Department, Billing & Collections
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the purchase agreement between the City of San Luis, Arizona and Standard Printing Company, Inc. to provide the processing, printing and mailing of utility bills. (Jorge Perez, Billing & Collections Manager)
SUMMARY:
The City of San Luis has worked with Standard Printing Company, Inc. since September 2013 when the initial cooperative agreement between the two entities was approved. The current contract/agreement is set to expire on March 31, 2021.
Billing & Collections Division is asking the Mayor and City Council for the approval of a new agreement, in which the city would piggyback on a contract that the City of Surprise has in place with Standard Printing Company, Inc., Contract No. COS16-012. The City of Surprise completed the full request for proposals (RFP) and awarded the contract to Standard Printing in 2016 for a 5-year contract, with an option to renew for two (2) additional two (2) year terms. This allows for the cooperative use of the contract and to comply with State cooperative purchasing.
Standard Printing Company, Inc. is respecting the same pricing provided to the City of San Luis since 2013, which is also the same pricing under the City of Surprise contract. This request also complies with the San Luis City Code Purchasing Section, 36.09, Cooperative Purchasing.
Billing & Collections Division is asking the Mayor and City Council for the approval of a new agreement, in which the city would piggyback on a contract that the City of Surprise has in place with Standard Printing Company, Inc., Contract No. COS16-012. The City of Surprise completed the full request for proposals (RFP) and awarded the contract to Standard Printing in 2016 for a 5-year contract, with an option to renew for two (2) additional two (2) year terms. This allows for the cooperative use of the contract and to comply with State cooperative purchasing.
Standard Printing Company, Inc. is respecting the same pricing provided to the City of San Luis since 2013, which is also the same pricing under the City of Surprise contract. This request also complies with the San Luis City Code Purchasing Section, 36.09, Cooperative Purchasing.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE CONTRACT WITH STANDARD PRINTING COMPANY, INC. AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- N/A
- BUDGETED AMOUNT:
- $76,200.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Contractual Services / 100-750-80000 / $29,054.72
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Monthly charge varies from time to time depending on the number of bills to be mailed out each month. Average monthly fee is calculated at $1,400.00.