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AGENDA ITEM REVIEW FORM |
6.B.
Regular City Council Meeting
- Meeting Date:
- 04/14/2021
- Department Head:
- Richard Jessup
- Submitted By:
- Michelle Boucher, Administrative Coordinator, Police Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the approval for the purchase of the updated Brazos ECitation system and equipment using Fiscal Year 2020-2021 Capital Projects budgeted funds. (Richard Jessup, Chief of Police)
SUMMARY:
The San Luis Police Department is seeking approval for the purchase of an updated version of the Brazos Ecitation system and required equipment, using Fiscal Year 2020-2021 Capital Projects budgeted funds. The updated system will replace the current outdated Eticket machines. The purchase will include 32 software licenses and configuration, to be used with current Police Department issued cell phones, for a one time cost of $26,500.00. The purchase will also include printers and vehicle charging cables for a one time cost of $32,350.00. The annual software support fees will be $6,720.00, which is an increase of $1,863.00 from our current Brazos fees. The total one time cost of the software and the equipment will be $58,850.00, not to exceed $63,770.00. The increased annual fees will not be charged until the start of FY2022, which was listed in the new budget request.
Total Purchase
Within the budgeted amount of $63,770.00, there are sufficient funds to purchase the complete package of software and equipment for a total cost of $58,850.00.
Total Purchase
Within the budgeted amount of $63,770.00, there are sufficient funds to purchase the complete package of software and equipment for a total cost of $58,850.00.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE PURCHASE OF THE UPDATED BRAZOS ECITATION SOFTWARE AND EQUIPMENT FOR A TOTAL COST OF $58,850.00, AND A FUTURE ANNUAL FEE OF $6,720.00 AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $58,850.00
- BUDGETED AMOUNT:
- $63,770.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- 100-999-90020 Capital Outlay
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
FY20/21 CIP budgeted funds to be used to purchase updated Brazos Ecitation software and equipment.
Capital outlay account 100-999-90020 to be used to make purchase.
Total one time cost of $58,850.00 for software and equipment.
Reoccurring annual fees of $6720.00 to be taken from Police Department Software Support account 100-181-70040 beginning FY21/22.
Capital outlay account 100-999-90020 to be used to make purchase.
Total one time cost of $58,850.00 for software and equipment.
Reoccurring annual fees of $6720.00 to be taken from Police Department Software Support account 100-181-70040 beginning FY21/22.