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AGENDA ITEM REVIEW FORM |
6.A.
Regular City Council Meeting
- Meeting Date:
- 03/24/2021
- Department Head:
- Sonia Cornelio
- Submitted By:
- Sonia Cornelio, City Clerk, City Clerk's Office
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding authorization to purchase a 2021 Chevrolet Suburban to be utilized by staff for travel and training purposes and to transfer funds from a budgeted project that is not going forward this fiscal year for purchase of the vehicle. (Sonia Cornelio, City Clerk)
SUMMARY:
Staff is seeking approval to purchase a new 2021 Chevrolet Suburban. The 2021 Chevrolet Suburban will replace four (4) vehicles for the departments in City Hall; a 2004 Dodge Durango, 2005 Ford Taurus, 2009 Toyota Prius and a 2009 Chevrolet Suburban. Staff obtained a quote from Midway Chevrolet totaling $51,318.26, using a state contract for this type of purchase.
Staff has been experiencing mechanical problems with at least three (3) of the vehicles mentioned and they are not reliable to be driven long distances as well as air conditioning issues.
Due to the conditions of the vehicles, staff is requesting the City Council approve the purchase of a new 2021 Chevrolet Suburban in the amount of $51,318.26 utilizing State of Arizona contract #ADSPO17-166122 as permitted in the City Procurement Code Section 36.01 (G) State or Federal Contracts.
Staff has been experiencing mechanical problems with at least three (3) of the vehicles mentioned and they are not reliable to be driven long distances as well as air conditioning issues.
Due to the conditions of the vehicles, staff is requesting the City Council approve the purchase of a new 2021 Chevrolet Suburban in the amount of $51,318.26 utilizing State of Arizona contract #ADSPO17-166122 as permitted in the City Procurement Code Section 36.01 (G) State or Federal Contracts.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE PURCHASE OF A 2021 CHEVROLET SUBURBAN NOT TO EXCEED $51,400.00 AND TO COVER THE UNBUDGETED COST, TRANSFER FUNDS FROM THE BUDGET FOR THE CITY HALL EXPANSION PROJECT, WHICH IS NOT GOING FORWARD THIS FISCAL YEAR.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $51,318.26
- BUDGETED AMOUNT:
- NO
- AVAILABLE AMOUNT TO TRANSFER:
- YES
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- 100-999-900015 $1,060,500.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Due to the delay in the City Hall expansion project, there is budget available from the expansion project that can be used for this purchase. We are requesting City Council to approve budget transfer as follows:
From
100-999-900015 Capital Outlay CIP $51,400.00
To
100-99-90000 Capital Outlay - Equipment $51,400.00
From
100-999-900015 Capital Outlay CIP $51,400.00
To
100-99-90000 Capital Outlay - Equipment $51,400.00