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AGENDA ITEM REVIEW FORM |
2.F.
Work Session
- Meeting Date:
- 04/07/2021
- Department Head:
- Lizandro Galaviz
- Submitted By:
- Crystal Fragozo, Administrative Assistant, Parks & Recreation Department
Action Requested:
Discussion Item - No Action to be Taken
ITEM:
Discussion and possible directions to staff on any and all matters regarding the purchase of a 2021 Chevrolet Silverado and the transfer funds from available accounts for the purchase. (Lizandro Galaviz, Director of Parks and Recreation Department)
SUMMARY:
Back in June 2020, a Facilities Department vehicle (2006 Ford Ranger) was hit and totaled by a city resident who crashed into the vehicle. This accident happened while the 2006 Ford Ranger was parked outside the Facilities Department building. This accident was reported to the City's Risk Pool in hopes that the vehicle could be repaired. Due to the major repairs needed, repairs would not be cost-effective for a 2006 vehicle.
Staff is seeking direction regarding the purchase of a new 2021 Chevrolet Silverado to replace the 2006 Ford Ranger that was crashed into and totaled on June 2020. Staff would like to use funds remaining from a previous budgeted vehicle purchase, as well as a budget transfer, to complete this purchase, since it was not budgeted for this fiscal year. Due to the Covid-19 pandemic, there are a couple of accounts that were not used, therefore, staff would like to transfer some funds to cover this expense.
As a result of this accident, the Facilities Department has lost a vehicle that is crucial and necessary for staff to complete their everyday duties around the city. The 2021 Chevrolet Silverado that staff would like to purchase, from Midway Chevrolet, has been quoted for $25,236.97. This price has been quoted using the State of Arizona Contract ADSPO17-166122, which is permitted under the City Procurement Code Section 36.01 (G) State or Federal Contracts.
Staff is seeking direction regarding the purchase of a new 2021 Chevrolet Silverado to replace the 2006 Ford Ranger that was crashed into and totaled on June 2020. Staff would like to use funds remaining from a previous budgeted vehicle purchase, as well as a budget transfer, to complete this purchase, since it was not budgeted for this fiscal year. Due to the Covid-19 pandemic, there are a couple of accounts that were not used, therefore, staff would like to transfer some funds to cover this expense.
As a result of this accident, the Facilities Department has lost a vehicle that is crucial and necessary for staff to complete their everyday duties around the city. The 2021 Chevrolet Silverado that staff would like to purchase, from Midway Chevrolet, has been quoted for $25,236.97. This price has been quoted using the State of Arizona Contract ADSPO17-166122, which is permitted under the City Procurement Code Section 36.01 (G) State or Federal Contracts.
RECOMMENDATION / SUGGESTED MOTION:
Discussion on possible directions to staff, no action item.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $25,236.97
- BUDGETED AMOUNT:
- NO
- AVAILABLE AMOUNT TO TRANSFER:
- $19,340.00
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- CAPITAL OUTLAY - EQUIPMENT - 100-999-90000 / $4,615,249.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
With the Covid-19 pandemic impacting the City back in March 2020 and present, there are a couple of accounts that have available budget that can be used for this expense. The Facilities Department is seeking direction for the possibility of using various accounts to transfer enough funds to cover this expense this fiscal year. Please find attached the budget transfer.
The Facilities Department has funds available in the Capital Outlay - Equipment account, 100-999-90000, due to savings from a previous vehicle purchase that was budgeted for this fiscal year. Staff is requesting approval from Mayor and City Council to complete the budget transfer, in the amount of $19,340 to account 100-999-90000, to have the budget capacity to complete the $25,236.97 vehicle purchase.
The Facilities Department has funds available in the Capital Outlay - Equipment account, 100-999-90000, due to savings from a previous vehicle purchase that was budgeted for this fiscal year. Staff is requesting approval from Mayor and City Council to complete the budget transfer, in the amount of $19,340 to account 100-999-90000, to have the budget capacity to complete the $25,236.97 vehicle purchase.
Attachments
- Midway Chevrolet - 2021 Chevrolet Silverado Quote
- Budget Transfer - Facilities Dept.
- Damaged 2006 Ford Ranger