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AGENDA ITEM REVIEW FORM |
6.A.
Regular City Council Meeting
- Meeting Date:
- 04/14/2021
- Department Head:
- Sonia Cornelio
- Submitted By:
- Sonia Cornelio, City Clerk, City Clerk's Office
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding authorization to purchase two (2) 2021 vehicles to be utilized by staff for travel and training purposes and to transfer funds from a budgeted project that is not going forward this fiscal year for purchase of these vehicles. (Sonia Cornelio, City Clerk)
SUMMARY:
Staff presented this item at the Regular Council meeting held March 24 for a 2021 Suburban. However, the directive of the Mayor and City Council was for staff to obtain quotes for two (2) smaller vehicles. Staff is seeking approval to purchase two (2) new 2021 vehicles - Toyotas or Fords.
These 2021 vehicles will replace four (4) vehicles for the departments in City Hall; a 2004 Dodge Durango, 2005 Ford Taurus, 2009 Toyota Prius and a 2009 Chevrolet Suburban. Staff has been experiencing mechanical problems with at least three (3) of the vehicles mentioned, and they are not reliable to be driven long distances as well as air conditioning issues.
Staff obtained these quotes:
For Compact Cars
Alexander Ford for a Ford Escape, for $24,107.43, which meets the price of the State Contract.
Alexander Toyota for a Toyota Corolla, for $20,637.72, which is below the State Contract price for the Ford Escape
For Sport Utility Vehicles (SUV's):
Alexander Toyota for a Toyota Sienna Hybrid, for $35,706.99
Alexander Ford for a Ford Explorer, for $35,046.95, which meets the price of the State Contract
These 2021 vehicles will replace four (4) vehicles for the departments in City Hall; a 2004 Dodge Durango, 2005 Ford Taurus, 2009 Toyota Prius and a 2009 Chevrolet Suburban. Staff has been experiencing mechanical problems with at least three (3) of the vehicles mentioned, and they are not reliable to be driven long distances as well as air conditioning issues.
Staff obtained these quotes:
For Compact Cars
Alexander Ford for a Ford Escape, for $24,107.43, which meets the price of the State Contract.
Alexander Toyota for a Toyota Corolla, for $20,637.72, which is below the State Contract price for the Ford Escape
For Sport Utility Vehicles (SUV's):
Alexander Toyota for a Toyota Sienna Hybrid, for $35,706.99
Alexander Ford for a Ford Explorer, for $35,046.95, which meets the price of the State Contract
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE PURCHASES OF A 2021 __________________ IN AN AMOUNT NOT TO EXCEED $ _________________ AND A 2021 IN AN AMOUNT NOT TO EXCEED $____________; AND
WAIVE FORMAL PURCHASING PROCEDURES; AND
TRANSFER FUNDS FROM THE BUDGET FOR THE CITY HALL EXPANSION PROJECT FOR THESE PURCHASES.
WAIVE FORMAL PURCHASING PROCEDURES; AND
TRANSFER FUNDS FROM THE BUDGET FOR THE CITY HALL EXPANSION PROJECT FOR THESE PURCHASES.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $59,154.38
- BUDGETED AMOUNT:
- NO
- AVAILABLE AMOUNT TO TRANSFER:
- YES
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- 100-999-900015 $1,060,500.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Due to the delay in the City Hall expansion project, there is budget available from the expansion project that can be used for this purchase. We are requesting City Council to approve budget transfer as follows:
From
100-999-900015 Capital Outlay CIP $59,200.00
To
100-99-90000 Capital Outlay - Equipment $59,200.00
From
100-999-900015 Capital Outlay CIP $59,200.00
To
100-99-90000 Capital Outlay - Equipment $59,200.00