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AGENDA ITEM REVIEW FORM
6.D.
Regular City Council Meeting
Meeting Date:
04/28/2021
Department Head:
Eulogio Vera
Submitted By:
Liliana Evangelista, Administrative Coordinator, Public Works Department
Action Requested:
Motion

ITEM:

Discussion and possible action on any and all matters regarding the authorization to purchase a backhoe tractor.  (Eulogio Vera, Director of Public Works) 

SUMMARY:

Staff seeks approval for the purchase of a backhoe tractor.  At the March 3, 2021 Council Work Session, Economic Development presented the staff’s commitment to evaluating the use of the $100,000.00 committed to the business program to be used to purchase equipment that will enhance the maintenance of our streets throughout the city.  Staff subsequently presented beautification options that will be low-cost and high impact on our community.  Included in those options, that were favorably received by the Council, construction of an interim walking path on the north side of Cesar Chavez Blvd, as well as purchase of hay bales and a backhoe tractor, to be used in maintaining sand drifts/accumulations on City streets that are directly exposed to the desert (particularly in the vicinity of eastern subdivisions).  The new footpath was recently completed, and the Public Works Department is pursuing pricing for purchase of the hay bales.  Regarding the backhoe tractor, the Public Works Department has obtained quotes on a state contract for the backhoe tractor, at a City Government price of $124,261.87.  State contracts go out to bid and are allowed City Code-Puchasing Section 36.09. Public Works requests Council approval to complete purchase from the vendor.  Purchase of the backhoe tractor can be completed (to include delivery and final payment) not later than June 30, 2021.  

 

RECOMMENDATION / SUGGESTED MOTION:

I MOVE TO APPROVE THE PURCHASE OF A BACKHOE TRACTOR IN THE AMOUNT OF $124,261.87.

Fiscal Impact

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
YES
CITY/STATE/FEDERAL FUNDS:
City
TOTAL:
$124,261.87
BUDGETED AMOUNT:
NO
AVAILABLE AMOUNT TO TRANSFER:
See fiscal impact statement
ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
General Fund act 100-999-90015 remaining balance for fleet shop $292,500.00

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

We are requesting approval to utilize $124,261.87 from General Fund account 100-999-90015 from the remaining balance for the fleet shop $292,500.00.

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