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AGENDA ITEM REVIEW FORM
2.E.
Work Session
Meeting Date:
05/05/2021
Department Head:
Lizandro Galaviz
Submitted By:
Crystal Fragozo, Administrative Assistant, Parks & Recreation Department
Action Requested:
Discussion Item - No Action to be Taken

ITEM:

Discussion and possible directions to staff on any on all matters regarding the purchase of outdoor fitness equipment for city parks and pathways.  (Lizandro Galaviz, Director of Parks and Recreation)

SUMMARY:

The Parks and Recreation Department would like to add new features to our city parks, and future pathways, so our community can have a diverse way to exercise outdoors. Currently, our parks do not have fitness areas, and staff has been working on a way to change this. Staff has reached out to Davebang Associates Inc. for assistance and requested a quote for items that would be of great use for the community. Staff have worked with Davebang Associates Inc. for many years and have purchased various playground equipment for the city parks. The items that have been quoted are a row machine, fitness bike, sit-up station, twist and step, double leg press, and push up/dip station. 

Davebang Associates Inc. is part of the Mohave State Contracts cooperative purchasing. and the contract for  all these items for a total of $15,666.68.  City Code-Purchasing  § 36.09 allows for cooperative purchasing, ensuring that the City is getting the best prices in the market.

Staff would also like to request that the Mayor and City Council approve a budget transfer from the Parks Department and Public Works - Fleet Division. Staff will be working with Public Works in regard to this purchase and will use unused Capital Improvement Projects (CIP) funds from the delayed construction of the Fleet Shop Project. Staff is open to any recommendations or directions Mayor and City Council may have in regard to this purchase. 

RECOMMENDATION / SUGGESTED MOTION:

Discussion and possible directions to staff only, no action.

Fiscal Impact

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
YES
CITY/STATE/FEDERAL FUNDS:
CITY
TOTAL:
$15,666.68
BUDGETED AMOUNT:
NO
AVAILABLE AMOUNT TO TRANSFER:
$15,667.00
ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
See fiscal impact

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

Due to this purchase not being budgeted for FY 20-21, staff would like to seek approval from Mayor and City Council in a budget transfer for the Parks Department. Staff would like to transfer a total of $10,000.00 from the Gas/Oil, Dues/Subscriptions, Software Support, Contractual Services and Maintenance/Other GL Accounts to the 100-999-90000 Capital Outlay Equipment account to cover this purchase. Staff is working with the Public Works Department and will count with their assistance with this expense as well. The Public Works Department will be providing the remaining budget needed for this purchase using their Fleet Division unused CIP GL Account 100-999-90015.(Fleet Shop Project) From this account, $5,667.00 will be transferred into 100-999-90000 Capital Outlay Equipment Account to complete this purchase. This amount is available due to unused funds left over from delayed construction of the Fleet Shop Project. (Additional budget transferred attached)

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