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AGENDA ITEM REVIEW FORM |
5.C.
Regular City Council Meeting
- Meeting Date:
- 10/13/2021
- Department Head:
- Richard Jessup
- Submitted By:
- Michelle Boucher, Administrative Coordinator, Police Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding authorization to purchase new body-worn cameras with associated warranty and equipment using Fiscal Year 2022 Capital Project Budgeted funds. (Richard Jessup, Chief of Police)
SUMMARY:
The San Luis Police Department is seeking approval for the purchase of 55 body-worn cameras. The funds for the purchase of these body-worn cameras were approved as a Fiscal Year 2022 Capital Project. $330,940.00 was allocated for the purchase.
The body-worn cameras, additional required equipment, data storage, and warranties will be purchased from Axon. The Axon Body 3 camera can act on real-time information with new Axon Aware technology. With features like live maps, real-time alerts, and live-streaming, it's a connected experience that improves officer safety and will expand over time. The camera will capture better evidence with improved low-light performance, reduced motion blur during playback, and advanced audio that reduces wind noise and records from multiple microphones. The purchase will also include a license to Evidence.com for the data storage. The cloud-based system will allow storage of all cameras and recording data.
The purchase contract with Axon will be for a term of five (5) years, to be paid upfront for the whole term. In selecting the upfront payment terms, the city will be saving $75,145.89 over the five (5) years. The total amount for the purchase of the cameras required equipment, data storage, warranties, and tax is $300,520.01. The budgeted amount for the purchase is $330,940.00, which will leave a remaining balance of $30,419.99.
At the end of the five-year term, the contract will be reviewed and renegotiated based on needs and new technology at that time.
The purchase contract with Axon will be for a term of five (5) years, to be paid upfront for the whole term. In selecting the upfront payment terms, the city will be saving $75,145.89 over the five (5) years. The total amount for the purchase of the cameras required equipment, data storage, warranties, and tax is $300,520.01. The budgeted amount for the purchase is $330,940.00, which will leave a remaining balance of $30,419.99.
At the end of the five-year term, the contract will be reviewed and renegotiated based on needs and new technology at that time.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO PROCEED WITH THE PURCHASING PROCEDURES TO PURCHASE BODY-WORN CAMERAS FOR THE SAN LUIS POLICE DEPARTMENT FOR A TOTAL AMOUNT NOT TO EXCEED $330,940.00 AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $300,520.01
- BUDGETED AMOUNT:
- $330,940.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- 100-999-90020 Capital Outlay Off/ Comp Othr $330,940.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The total amount for the purchase of the cameras, required equipment, data storage, warranties, and tax is $300,520.01. The budgeted amount for the purchase is $330,940.00 from account number 100-999-90020.