 |
AGENDA ITEM REVIEW FORM |
5.D.
Regular City Council Meeting
- Meeting Date:
- 10/13/2021
- Department Head:
- Jenny Torres
- Submitted By:
- Jenny Torres, Economic Development Manager, Administration, Economic Development
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding an amendment to the intergovernmental agreement between the City of San Luis and the Arizona Department of Transportation for the Cesar Chavez Boulevard Project. (Jenny Torres, Economic Development Manager and Eulogio Vera, Director of Public Works)
SUMMARY:
On July 9, 2012, the City of San Luis entered into an intergovernmental agreement (IGA) with the Arizona Department of Transportation (ADOT) to manage a Federal Highway Administration (FHWA) grant for the development of environmental and design documents for the widening of Cesar Chavez Boulevard project. The environmental documents and the 30% design were completed. A balance of $431,894.00 of grant funds is still remaining of the original $1,210,000.00 grant. The City of San Luis requested a reclassification of the remaining funds to be used for right-of-way acquisition for the Cesar Chavez Boulevard project. A portion of the grant funds will be used by the Arizona Department of Transportation to continue to manage the project. The City of San Luis will not need to contribute any additional funding.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF SAN LUIS AND THE ARIZONA DEPARTMENT OF TRANSPORTATION ON THE CESAR CHAVEZ BOULEVARD PROJECT AND BUDGET TRANSFERS, ADDITIONAL TRANSFERS AND ADDITIONAL ADJUSTMENT ENTRIES AS STATED IN THIS ITEM FISCAL IMPACT STATEMENT.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- Federal Funds
- TOTAL:
- $431,894.00
- BUDGETED AMOUNT:
- N/A
- AVAILABLE AMOUNT TO TRANSFER:
- See fiscal impact statement
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Capital Outlays, CIP 200-860-90010, $400,000.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
This grant was not budgeted in FY 2022. However, we did budget in HURF $400,000.00 to acquire the Cesar Chavez Blvd construction right-of-way.
To reflect the FHWA grant appropriately, we request council approval to transfer the $400,000.00 ROW acquisition budget currently in HURF in account 200-860-90010 to account 255-210-90010 grant account. In addition, staff is requesting the city council's approval for the Finance Department to make additional entries or additional transfers needed this year to record this grant in the city's financials appropriately.
The City of San Luis will use the $431,894.00 grant fund balance to pay for a right-of-way specialist and private right-of-way acquisition. The grant funds will be managed by ADOT and will apply on a reimbursable basis.
To reflect the FHWA grant appropriately, we request council approval to transfer the $400,000.00 ROW acquisition budget currently in HURF in account 200-860-90010 to account 255-210-90010 grant account. In addition, staff is requesting the city council's approval for the Finance Department to make additional entries or additional transfers needed this year to record this grant in the city's financials appropriately.
The City of San Luis will use the $431,894.00 grant fund balance to pay for a right-of-way specialist and private right-of-way acquisition. The grant funds will be managed by ADOT and will apply on a reimbursable basis.