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AGENDA ITEM REVIEW FORM |
| 5.D. |
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding authorization to purchase Virtual Reality (VR) training program and equipment using Fiscal Year 2022 Capital Project Budgeted funds. (Richard Jessup, Chief of Police)
SUMMARY:
The San Luis Police Department is seeking approval for the purchase of a Virtual Reality Training Program for the Axon Taser 7. We would like to use the remaining funds from the FY 2022 Capital Project purchase of the body worn cameras. The savings we expect to realize from the Body Cameras purchase are $35,570.71, and the cost for the Virtual Reality Program will be $31,173.50. We are also requesting for approval to make the purchase as a sole source, using procurement code 3.05.020 Exclusive Services.
In this new era of policing, there is also a new approach to police training. With Axon’s Virtual Reality (VR) training, they prepare officers for complex real-world situations by bringing the best immersive content to devices that can be used wirelessly anywhere, and pairing it with a robust training platform.
The purchase contract with Axon will be for a term of five (5) years, to be paid upfront for the whole term. We are requesting to use these remaining funds to take advantage of the Early Adopter Pricing Option provided by Axon. If the purchase is made after January 2022, the cost will increase by $18,106.00 for the same product. The total amount for the purchase of 45 Officers for 5 years of VR Community Engagement Training and Simulator Training, and all related equipment, warranties, training, and tax will be $31,173.50. At the end of the five-year term, the contract will be reviewed and renegotiated based on the needs and new technology at that time.
In this new era of policing, there is also a new approach to police training. With Axon’s Virtual Reality (VR) training, they prepare officers for complex real-world situations by bringing the best immersive content to devices that can be used wirelessly anywhere, and pairing it with a robust training platform.
The purchase contract with Axon will be for a term of five (5) years, to be paid upfront for the whole term. We are requesting to use these remaining funds to take advantage of the Early Adopter Pricing Option provided by Axon. If the purchase is made after January 2022, the cost will increase by $18,106.00 for the same product. The total amount for the purchase of 45 Officers for 5 years of VR Community Engagement Training and Simulator Training, and all related equipment, warranties, training, and tax will be $31,173.50. At the end of the five-year term, the contract will be reviewed and renegotiated based on the needs and new technology at that time.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO PROCEED WITH THE PURCHASING PROCEDURES TO PURCHASE THE VIRTUAL REALITY (VR) TRAINING PROGRAM AND EQUIPMENT FOR THE SAN LUIS POLICE DEPARTMENT, FOR A TOTAL AMOUNT OF $31,173.50, AND APPROVE A BUDGET TRANSFER FROM CAPITAL OUTLAY ACCOUNT TO THE SOFTWARE SUPPORT ACCOUNT AS PRESENTED IN THE FISCAL IMPACT OF THIS AGENDA.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $31,173.50
- BUDGETED AMOUNT:
- See fiscal impact stmt
- AVAILABLE AMOUNT TO TRANSFER:
- See fiscal impact statement
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- 100-999-90020 Capital Outlay $35,570.71
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The total amount for the purchase of 45 Officers for 5 years of VR Community Engagement Training and Simulator Training, and all related equipment, warranties, training, and tax will be $31,173.50. We have savings of $35,570.71 in the Capital Projects account due to savings in the purchase of body cameras. We are requesting approval to council to approve a budget transfer of $31,173.50 from Capital Outlay Account 100-999-90020 to the software use/support account 100-181-70040.