The Public Works Department is asking the Mayor and Council for approval of the purchase of materials and equipment as well as labor costs to fulfill emergency repairs and upgrades to traffic light signals at the intersections of Main Street and County 22^nd Street, Main Street and Cesar Chavez Boulevard, and Main Street and Piceno Drive.

The City of San Luis has an established Intergovernmental Agreement with Yuma County for the maintenance of traffic signals within the City. Yuma County's certified technicians are recommending upgrades to our traffic signal equipment at the aforementioned intersections due to them having repetitive operational problems and having difficult to find replacement parts for repairs. Maintenance and repairs will encompass, new cabinet, battery backup system, new electrical wiring, new pedestrian countdowns, new overhead LED streetlights, new camera vehicle detection system and adding necessary hardware to be ready for emergency vehicle preemption (EVP).
 
Staff is seeking to purchase materials from Econolite Control Products, Inc. and Clark Transportation Solutions as follows:

• Four (4) new signal cabinets (one (1) for each intersection and one (1) additional one as backup). At this point, the Public Works Department highly recommends keeping a cabinet as backup as standard practice but also due to the supply-chain issues worldwide. Cost of the four cabinets is $111,739.59. The Public Works Department is procuring these materials from Econolite Control Products, Inc. using the cooperative purchasing agreement with Serial 200125-C that they have with Maricopa County, effective December 01, 2021. This allows for the cooperative use of the contract and compliance with State cooperative purchasing.
• Three (3) Gridsmart systems for vehicle detection and travel time. The Public Works Department is procuring these materials from Clark Transportation Solutions using the cooperative purchasing agreement with Serial 180252-C from Maricopa County. Cost of the three systems is $50,505.52. This allows for the cooperative use of the contract and compliance with State cooperative purchasing.

This request also complies with the San Luis City Code Purchasing Section 3.05.090 Cooperative Purchasing.

Staff is also seeking approval from Council to use Westmoor Electric, Inc. to perform the repairs and upgrades at the said traffic signals. Repair cost for the County 22nd and Main Street intersection was quoted at $22,080.00. We are seeking to ratify PO#2022-00002923 which was issued as an emergency repair of said intersection. Not having a quote for the remaining two intersections, the same amount is being used to estimate the cost for repairing them, which bringing the total cost to $66,240.00. Westmoor Electric is the only local contractor available to perform this work, therefore due to the nature of the problem, scheduling and availability of materials on their side to complete the job, the public works department considers them a sole source vendor.

Public Works Department, recommends waiving formal procurement procedures as allowed under San Luis Purchasing Section 3.05.010 (F), and hire Westmoor Electric, Inc. to perform the emergency traffic signal repairs/upgrades.
Traffic signals at these important intersections on Main Street are critical for better traffic flow and improved motorists and pedestrians safety.

Funding will be allocated as stated in the fiscal impact.

I MOVE TO APPROVE THE PURCHASES OF TRAFFIC SIGNAL LIGHTS IN THE AMOUNT OF $228,045.11 USING COOPERATIVE AGREEMENT AS PRESENTED.